1-2+ years of experience including entry level meeting planning and supporting a team
Bachelor's Degree preferred
Proficient with Microsoft Office applications such as PowerPoint and Excel
Ability to establish relationships and maintain a positive rapport with colleagues, clients, vendors, and suppliers
Creative problem solver, resourceful, and a team player
Ability to manage multiple projects simultaneously, prioritize heavy workloads, and maintain attention to detail
Calm and flexible approach to handling the pressure and stress of ever-changing demands
Highly organized with excellent time management skills to handle multiple tasks simultaneously, meet strict deadlines, and maintain attention to detail
Ambitious, proactive, and flexible when dealing with ever-changing situations
Willing to travel when required
Demonstrated ability to collaborate with colleagues at all levels
Highly motivated, able to work independently
ADMINISTRATION & GENERAL:
Work intelligently and ensure that Managers are aware of problems or issues which negatively affect productivity
Strict and accurate adherence to company's time tracking policies and systems
Work on ad hoc requests from clients as required
Assume responsibility for own environment, ensuring adherence to health and safety policies while having clean smart surroundings
United States Residents : The base pay for this position ranges from $56,988 to $65,536. This role is also eligible for an annual discretionary bonus.
Requires ability to work other shifts and weekends and in excess of 40 hours/week, as necessary
Requirement to be onsite at domestic events, and may require international travel when necessary
Requires the ability to lift / move up to 30 pounds when necessary
Essential physical requirements including standing, sitting, typing, handling of materials including lifting / moving items
#LI-KM3
#LI-Hybrid
FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment f
Benefits
Health insuranceFlexible schedulePerformance bonus
Additional Information
Building a Brand Starts with a Story
FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency. Managing over 37,000 events & projects annually across 110 countries, FIRST serves 130+ brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors. Consistently recognized for excellence, recent honors include 2026 Chief Marketer Agency of the Year, the Ad Net Zero Award for sustainability, and more.
Learn more at www.firstagency.com
Location: Jersey City, NJ (Hybrid, 4 days in office, subject to change to 5 days at any time)
There is a requirement to travel domestically 10-20%
What You Would Get To Do:
The Project Coordinator supports a team of Project Managers in planning and executing virtual, in-person, and hybrid events, ensuring exceptional service and creative solutions for high-touch clients. Responsibilities include supporting event logistics, budget tracking, registration, transportation, food & beverage, and onsite staffing. This role offers an excellent opportunity for an entry-level event planner to gain experience in a corporate environment while working with a dynamic team of event professionals.
Your Contributions
Responsible for supporting the planning and execution of virtual, in-person and hybrid events
Support events from creative concept and development through initial briefing to reconciliation including but not limited to, budget management, site selection, hotel/venue management, registration management, transportation, food & beverage, décor, staffing, name badge coordination, collation of materials and shipping of event materials for in-person events
Support other team members with event management and onsite execution
Keep team members and internal stakeholders well informed of all relevant logistical information
Create timely and effective communications as often as needed
Work with the team to ensure adherence to client standards of operations
Responsible for accurate and timely budgeting, invoicing and reconciliation of events
Share knowledge of best practice regarding new suppliers, services, and venues
Always look to integrate best practices and raise the bar at each event
Be proactive with ideas and creative solutions
Firstglobalmanagementservicesinc · Gs - Jersey City