Testing and Compliance Operations Coordinator

About the role

Job Description Summary: Coordinate student access to on-campus examination and testing facilities. Organize and manage testing room schedules, reservations and manages inquiries regarding utilization of testing spaces. Work closely with the faculty and the Disability Resource Center to ensure student testing accommodations are reasonably met. Supervise, train and hire student work/study proctors to supplement services during peak exam hours and to cover staff shifts as necessary. Collaborate with SMU Central and the Dean of Students Office for student compliance operations within Student Affairs including, but not limited to background checks, drug screens, veteran benefits, and mandatory student trainings. Works closely with the SMU Central Manager to assess, communicate, and meet students' needs for the operations outlined above. Adjusts work focus dynamically as needs of campus, students and faculty shift within each semester cycle. Serves as a point of contact for faculty and students for on-campus testing, veteran benefits and compliance inquiries. In addition, person will share responsibility for assessing services annually to make improvement in meeting student and faculty needs. Duties and Responsibilities: Job Duties and Accountabilities: 90% Student Services Adjust work focus dynamically as needs of campus, students and faculty shift within each semester cycle. Collaborate with the SMU Central Manager and co-develop processes, when necessary, in partnership with appropriate department leads. Oversee the scheduling and proctoring of exams taken at the Testing Center or other campus locations. Supervise and proctor exams and enforce all requirements and conditions associated with the exam. Knowledge of and ability to evaluate and troubleshoot student accommodation requests. Hire, train and supervise work-study student proctors to supplement services during peak exam hours and to cover staff shifts as necessary. Creates schedules and approve timesheets for proctors. Assist the SMU Central Team in administering, tracking and managing mandatory student training and compliance materials. Sends notices as needed to students who are missing requirements. Assist the Director of SMU Central in tracking and managing student drug and background checks. Sends notices as needed to students who are missing requirements. Assist the Director of the Veterans Resource Center with processing and reconciliation of active duty and veteran educational benefits, including maintaining coursework and registration for Tuition Assistance in all military branch portals. Assist with updating SMU's Department of Defense Voluntary Education Partnership Memorandum of Understanding (DoD MOU) and Veterans Affairs Web Enabled Approval Management System (WEAMS) or other similar agreements when necessary. Maintain database integrity; perform data entry and run reports for on-campus testing, student accommodations, and student compliance. Update webpages and other communication systems to ensure all compliance requirements are up-to-date and communicated clearly and consistently to all students. Serve as a point of contact for faculty and students for on-campus testing, veteran benefits, and compliance inquiries. Maintain confidential paper and digital student files, records, documentation, and correspondence with a strong knowledge of FERPA. Support the Dean of Students Office in developing and coordinating faculty/staff workshops, new student orientation materials, and informational content on testing, veteran benefits and compliance. 10% Other duties as assigned