Oversee and prioritize tasks across all facilities to ensure efficient daily operations.
Provide comprehensive administrative assistance, which includes managing phone calls, processing mail, coordinating courier services, and handling collections and deliveries, among other responsibilities.
Greet visitors with a warm and professional attitude.
Monitor and replenish office supplies, refreshments, personal protective equipment (PPE), and inventory for the snack shop.
Ensure compliance with health and safety standards by conducting risk assessments, organizing fire drills, and tracking training needs. Maintenance of firefighting equipment, conducting checks on fire alarms, sprinkler systems, fire extinguishers and EML.
Maintain accurate building signage and manage security systems, including key control.
Plan and carry out Portable Appliance Testing (PAT) and keep related records current.
Assist in the organization of company social events and the upkeep of the games library.
Adopt a proactive approach to maintaining the office's overall condition and appearance.
Ensure the efficient completion of meeting documentation and various administrative tasks such as photocopying, scanning, and filing.
Demonstrated administrative expertise in a dynamic environment, efficiently managing multiple priorities.
Familiarity with facilities management and a comprehensive understanding of health and safety protocols.
Proficient in Microsoft Office Suite and other pertinent software applications.
Strong organisational abilities complemented by meticulous attention to detail.
Be available to do any out of hours callouts after you have completed training.
A valid driving license and access to a vehicle is desirable.
We offer an extensive benefits package to our team including:
26 days holiday + Bank holidays (increasing with service at 5 years - one day each year until you reach 31 days)
BUPA Private Medical Insurance, healthcare cash plan, including dental and Vision
Life Assurance, Income Protection & Critical Illness Cover
Enhanced Family Leave
Interest Free, Tax-Free loans
Enhanced Pension Scheme
EAP a range of Mental Health and Wellbeing Support
Plus loads more... including a wide range of discounts, freebies, and social events!
Life at Our Oxford HQ
Our riverside headquarters in Oxford places you a short walk away from the city centre. Renowned for its rich historical backdrop and esteemed educational institutions, Oxford offers a unique blend of tradition and modernity, with its beautiful architecture and green spaces.
Our open-plan office promotes teamwork and innovation, with regular interaction with senior management and other departments, alongside access to free hot drinks, a handy tuck shop onsite and a range of local pubs, cafes and dining options nearby helping make every workday enjoyable!
Inside Rebellion
Find out more about us here
Our size, stability, and the variety of in-house expertise across multiple industries, makes Rebellion completely unique! We work in our own way, and we cele
Additional Information
We want you to #JOINTHEREBELLION!
For 30 years we've been independently developing and publishing incredible video games at our multiple studios founded by Jason & Chris Kingsley, but Rebellion is more than just games. We have our own film and mo-cap studio, we create board games, publish books, and through 2000AD, publish comics and graphic novels such as the amazing Judge Dredd.
Join our dynamic and expanding studio, as we seek to add a dedicated Facilities and Administration Assistant to our team!
As an essential member of our facilities team you will be based fully onsite in our Didcot studio. Your duties will encompass the opening and closing of buildings as well as ensuring they are properly compliant with regulations. You will provide efficient administration support to the business, ensuring that all buildings and facilities are maintained to enable staff and visitors to work safely and effectively.
There are three shift patterns for this role, and the team will rotate shifts each week. The patterns are:
Early: 07:00 - 15:30
Mid: 08:30 - 17:00
Late: 10:30 - 19:00
All of these shifts are Monday to Friday. Our hours are flexible to meet the business needs so some weekends and longer shifts may also be necessary.
Rebellion · Didcot, UK