Space & Occupancy Planner II

About the role

Make your next move an expert one. At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities. Why Colliers ? Our enterprising environment needs your expertise to facilitate Colliers ' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career. About You The Space & Occupancy Planner II plays a crucial role in maintaining accurate space, occupancy, and headcount data, as well as supporting portfolio planning activities across the global real estate portfolio. This role is responsible for IWMS accuracy, data governance support, annual audit coordination, and providing regional planning and space support, including oversight of a major regional hub and headquarters environment. The Space & Occupancy Planner II partners closely with the IWMS & Database Lead, site contacts, facilities partners, and workplace stakeholders to ensure information is current, reliable, and aligned to client standards. Responsibilities include supporting site audit cycles, updating space records and plans, preparing basic test fits for small requests, and troubleshooting discrepancies. The Planner I will also support churn and move coordination by ensuring space updates are accurately reflected in the IWMS and documented according to established workflows and governance processes. This role requires exceptional attention to detail, comfort working in systems, strong organizational skills, and the ability to coordinate stakeholders across multiple locations to maintain data integrity and support proactive space and occupancy planning needs. In this role, you will... Maintain accurate space, occupancy, and headcount data within the IWMS and ensure updates follow established governance and naming conventions Conduct routine data reviews and validations, confirming accuracy of space assignments, business group coding, seat allocations, and occupancy classifications Upload and manage architectural drawings and updates; review plans to ensure alignment between as-builts and IWMS data Support the annual global space audit cycle by coordinating with site contacts, verifying data submissions, tracking progress, and resolving discrepancies Provide guidance and support to site contacts to ensure consistency and compliance with audit and data standards Assist with space requests and move/churn activities by preparing basic test fits and seating plans, validating capacity, and documenting changes Serve as a primary planning and data support contact for assigned region(s), including headquarters operations Update IWMS to reflect completed moves and space changes, track requests, follow-ups, and approvals Participate in stakeholder meetings, capture follow-ups, and communicate status updates and deadlines Identify and recommend opportunities to streamline audit workflows, IWMS processes, and data validation steps Collaborate with Facilities, Workplace, PMO, and Technology partners to support space planning updates and data accuracy Support SOP and template updates, ensuring repeatable and scalable processes across planning and audit activities What you'll bring Bachelor's degree in a relevant field (e.g., Architecture, Interior Design, Facilities/Real Estate, Engineering, Workplace Strategy, Business Analytics, or related discipline) required 5 or more years of space and occupancy planning experience is required. Strong proficiency in Microsoft Office suite, including Excel (pivot tables, lookups, formulas), PowerPoint, Word, and Teams Ability to read and interpret architectural drawings; familiarity with AutoCAD or Revit and basic space planning concepts preferred Understanding of workplace terminology, space classifications, occupancy models, and furniture/fixture layouts Experience working in an IWMS/CAFM platform (Planon preferred; Serraview, Tririga, Archibus, Manhattan, or similar is beneficial) Strong analytical, problem-solving, and critical-thinking skills, with the ability to validate data, identify discrepancies, and apply logic to space and occupancy scenarios Highly organized and detail-oriented, with the ability to maintain accurate data, documentation, and workflow tracking Demonstrated ability to manage multiple priorities, meet deadlines, and support structured governance processes Strong interpersonal and communication skills, including the ability to coordinate with site contacts and internal partners across regions and functions Benefits Employees (and their families) are provided options for employer subsidized medical benefits including RX, dental, vision as well as employer paid basic life/AD&D insurance and short-term/long-term disability. Employees are able to enroll in our company's 401k plan, which includes an employer match. Employees will a