Senior Bid Coordinator - Energy

About the role

Alpha Inc. is looking for a Senior Bid Coordinator who knows that winning work starts long before bid day. This is not a "push paper and chase signatures" role. This is the command center for disciplined pursuit execution - the person who keeps deadlines tight, documents clean, subcontractors moving, estimators supported, and every submission buttoned up before it leaves the building. You'll sit at the intersection of estimating, operations, leadership, subcontractors, suppliers, agencies, and clients - turning messy bid requirements into clear action, scattered information into organized pursuit strategy, and last-minute pressure into calm, controlled execution. If you're the kind of person who reads the fine print, sees the risk before everyone else does, and refuses to let a bid go out sloppy - this is your lane. About Alpha Inc. Founded and grown in Hawaiʻi, Alpha Inc. is a locally owned construction company serving communities across the islands through heavy civil construction, drilling, underground utilities, concrete construction, and renewable energy solutions. We build work that matters - infrastructure, energy, and critical systems that support Hawaiʻi today and for generations to come. We live by three core values that shape how we show up, compete, and deliver: Leading with Heart - We operate with humility, accountability, respect, and care for our people, partners, and communities. Strength in Unity - We win as one team, through open communication, collaboration, and shared ownership. Alpha Mentality - We bring grit, character, growth mindset, and an uncompromising standard to everything we do. As Senior Bid Coordinator, you'll help protect that standard before the work is ever awarded.

Responsibilities

• Own the Bid Process
• Coordinate the full bid administration process from opportunity identification through final submission, ensuring deadlines, requirements, documents, responsibilities, and deliverables are clearly tracked and completed.
• Review bid advertisements, plans, specifications, addenda, proposal instructions, and agency requirements to identify critical deadlines, required forms, bonding, insurance, licensing, DBE/SBE requirements, and other compliance items.
• Maintain bid calendars, pursuit trackers, planholder lists, bid logs, subcontractor outreach logs, and other estimating support tools with accuracy and urgency.
• Build Clean, Complete, Competitive Submissions
• Prepare, organize, and assemble bid packages, proposal forms, certifications, qualification documents, subcontractor quotes, supplier quotes, schedules, resumes, project sheets, and supporting materials.
• Support proposal writing, formatting, proofreading, editing, and quality control to ensure submissions are accurate, professional, compliant, and aligned with Alpha standards.
• Coordinate bid delivery logistics, including electronic uploads, hard-copy submissions, notarizations, signatures, bonds, bid security, and final compliance checks.
• Drive Communication Across the Pursuit Team
• Serve as a key liaison between estimating, operations, leadership, subcontractors, suppliers, clients, and agency representatives.
• Coordinate subcontractor and supplier outreach, including quote solicitations, follow-ups, document distribution, addenda updates, and quote tracking.
• Track, distribute, and confirm receipt of addenda, RFIs, clarifications, and other bid-related communications so every stakeholder is working from the latest information.
• Spot Risk Before It Becomes a Problem
• Support estimators and leadership by organizing bid documents, clarifying proposal requirements, preparing pre-bid summaries, and flagging potential compliance or documentation risks.
• Monitor government publications, procurement portals, agency websites, client communications, and industry sources for upcoming opportunities, changes, and bid updates.
• Maintain accurate records of submitted bids, bid results, subcontractor participation, client feedback, and pursuit history to support smarter future decisions.
• Raise the Standard
• Assist with post-bid follow-up, including bid tab review, document archiving, lessons learned, award tracking, and transition of successful bids to operations.
• Improve bid coordination systems, checklists, templates, filing structures, and communication standards.
• Provide guidance and support to Bid Coordinators or administrative team members as assigned, m

Additional Information

Location: Kahului, Hawaiʻi Department: Energy Reports to: Chief Estimator Employment Type: Full-Time, Exempt Compensation: $90,000 - $100,000 annual base salary

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