The Executive Assistant-SVP provides a full range of highly complex administrative and advanced organizational support to a Senior Vice President. Provides specialized cross-functional, high impact support to execute key strategic priorities.
Reports directly to the senior-level executive served. Upholds a one-to-one relationship with a high degree of responsibility and diplomacy.
Provides extensive administrative support to boards, board committees and other committees as required.
Consistently displays ingenuity and resourcefulness with a high level of autonomy on decision-making especially when handling matters on behalf of the executive. When arrangements and plans need to pivot, acts quicky to make sure alternative solutions are in place.
Uses initiative and regularly exercises discretion and sound, independent judgment with respect to matters of significance. Has the authority to make recommendations for action, subject to the executive's final authority.
Readily adapts to the existing environment and organizational culture. Organizes and coordinates executive outreach and external relations efforts.
Required Qualifications H.S. Diploma or Equivalent
5 Years Experience at the Executive Assistant level.
Preferred Qualifications California Notary Public - California Secretary of State -PREFERRED
Other Qualification Requirements Associate's degree or 2 years Administrative/Executive Assistant experience may substitute for degree. - REQUIRED
Essential Functions
Calendar Management
Plans, coordinates, and ensures the executive's schedule is followed and respected. Takes to the next level by acting as 'gatekeeper' in a 'gateway' role, creating win-win situations for direct access to the executive's time and office.
Skillfully manages an active, complex calendar of appointments; resolves all scheduling issues proactively and independently to achieve key business goals.
Prioritizes tasks and handles multiple deadlines.
Schedules special functions, plans events, and makes travel arrangements.
Meeting Coordination
Composes and prepares meeting correspondence that is often highly sensitive and confidential.
Organizes and assembles complex meeting materials; ensures the integrity of meeting materials.
Confirms logistical arrangements (room reservation, set-up, AV, catering, etc.) are accurate and complete.
Attends meetings and takes meeting minutes; meetings include, but are not limited to, board meetings, board committee meetings, operational meetings, departmental meetings, and forums.
Prepares meeting agendas, Board packets, distributing and publishing materials to Board members, taking meeting minutes while safeguarding the confidential nature of the discussions and information shared in the meetings. If applicable, ensures meetings are in accordance to governance.
Creates schedules and arranges for workshops and/or orientations in person and/or in Workday or other applications.
Plans, schedules, and coordinates in-person and/or virtual regular and special Board meetings, Board retreats and other Board events, including coordination of off-campus locations, meals/food, and other requirements, if applicable.
Document Management
Accurately composes complex correspondence, memorandums, and informational materials; prepares presentations and special reports for management and/or board(s) using software platforms.
Serves as a writing collaborator and thought partner to executive(s). Drafts complex documents from abstract ideas and general information.
Res
Benefits
Vision insurance
Additional Information
Hours :
Shift Start Time:
8:30 AM Shift End Time:
5 PM
AWS Hours Requirement:
8/40 - 8 Hour Shift
Additional Shift Information:
Weekend Requirements:
No Weekends
On-Call Required:
No
Hourly Pay Range (Minimum - Midpoint - Maximum):
$34.170 - $44.090 - $49.370
The stated pay scale reflects the range that Sharp reasonably expects to pay for this position. The actual pay rate and pay grade for this position will be dependent on a variety of factors, including an applicant's years of experience, unique skills and abilities, education, alignment with similar internal candidates, marketplace factors, other requirements for the position, and employer business practices.
Sharp · San Diego, CA