This position provides key operational support to the People Team by assisting with the delivery of HR programs, processes, and services across the organization. This role requires hands-on involvement in many aspects of Human Resources, including recruitment, employee life cycle, leaves management, HR systems, reporting and analytics, and special projects.
Responsibilities
HR Operations & Administration:
Build and maintain trusted cross functional relationships through accurate support and timely follow up.
Maintain accurate and up-to-date employee records in Workday, including hires, job changes, compensation updates, and terminations.
Coordinate and process employee lifecycle transactions, ensuring data integrity and compliance.
Support payroll inputs and partner with Finance/payroll providers to ensure timely and accurate processing.
Assist with drafting HR correspondence, preparation and distribution of documents, presentations and other materials as needed.
Support the payroll and benefits administration process in Workday, by participating in bi weekly payroll validation meetings and process audits as needed.
Maintain HR documentation, templates, and employee files in accordance with company policies and applicable legislation.
Onboarding and Offboarding
Manage the full onboarding process in Workday, including offer entry, new hire setup, system access coordination.
Schedule and facilitate orientation.
Serve as the primary point of contact for new hires, providing a welcoming and seamless experience.
Coordinate offboarding activities, including exit documentation, system updates, and exit interviews.
Employee Support
Support the People team mailbox by responding to employee and manager inquiries related to HR policies, processes, and Workday navigation.
Provide general guidance on employee inquiries, escalating more complex issues as needed.
Support HR team with employee communications and process updates.
Workday & Reporting
Act as a Workday super user for the organization, supporting data entry, troubleshooting, basic system configuration and testing as needed.
Prepare regular and ad-hoc reports and analytics to support and monitor HR metrics and programs, to enable strategic business decisions and monitor processes for continuous improvement.
Support data audits and reporting requests, ensuring accuracy and confidentiality.
HR Programs & Projects
Assist with the coordination of HR cyclical programs such as objective setting, development planning and year end performance.
Support small HR projects, policy updates, and process improvements.
Contribute to continuous improvement of HR workflows and Workday utilization.
Standard Requirements.
Performs other duties as assigned.
Ensure clear understanding and adherence of all OPTrust's policies, procedures, guidelines as well as living our values and fostering an inclusive culture.
What you bring
Post Secondary education in Human Resources Management and minimum of 2+ years of Human Resources experience or equivalent is preferred.
Member in good standing with the HRPA is an asset.
Proven analytical skills and ability to problem-solve.
The ability to grow and develop knowledge and skills within the Human Resources function.
P
Benefits
Health insuranceDental insuranceVision insurancePaid time offFlexible scheduleEquity / stock options
Additional Information
HR Coordinator
Department: People and Communications
Type: Full-Time - Permanent
Location: Toronto (Hybrid)
Posting Date: June 05, 2026
At OPTrust, paying pensions today, preserving pensions for tomorrow is our mission and business.
When you choose OPTrust, you join a team of smart, talented people who fuel our success and have a passion for pensions. Everyone at OPTrust - in Toronto, London and Sydney - makes a meaningful impact. Our culture is driven by team members with different backgrounds and perspectives creating an inclusive and fulfilling place to work for everyone. We work in a fast-paced environment, but we find time to have fun and give back to the community.
What OPTrust offers you
Unique culture rooted in our core values - collaboration and teamwork, integrity, respect, flexibility, excellence and continuous improvement.
A purpose-driven environment where we all work towards the common goal of paying pensions today and preserving pensions for tomorrow.
Comprehensive benefits focused on your health and wellness, including dental, vision and extended health benefits, as well as membership in our world-class defined benefit pension plan.
A flexible, hybrid work model.
A dedicated inclusion, diversity and equity strategy with meaningful opportunities to participate, including our employee-led resource groups.
Extensive professional development opportunities and learning initiatives including access to LinkedIn Learning, guest speakers, tuition reimbursement, professional association memberships, leadership development programs, a mentorship program, monthly professional development time and more.
A competitive vacation package with additional work-life balance day.
Optrust · Toronto, On, Canada