About this roleResponsible for processing emergency financial funding requests to eligible grant program participants. Monitors fund usage and prepares reports on an as-needed basis. This is a grant funded position. Continued employment is contingent upon grant funding.What a day of a Program Assistant looks like:Processes electronic payments and check requests for student needs using the College's Workday system.Tracks and reports on expended funds to ensure accurate reporting in a timely manner.
Assists with records keeping including tracking funding, expenses, and related departmental records. Includes development and use of a spreadsheet program.
Maintains accurate records of all fund disbursements, including justification, student information, and funding amounts.
Ensures that all fund disbursements and community resource requests comply with college policies and relevant guidelines.
Reviews invoices for accuracy. Responds to vendor inquiries about payment. Ensures checks and other electronic payments are processed in a timely manner.
Responds to complex inquiries from all levels of employees or external sources regarding a variety of questions, such as clarification of College or campus policy and procedures.
Interacts with students both within and outside the instructional, student or academic setting in a professional and ethical manner.
Provides information to the public, students, and staff regarding programs and services of a department, campus, or College.
Performs other job-related duties as assigned.
We'd love to hear from you if you have the following:
Education and Experience:
High school diploma or GED
One year of related experience
Knowledge of:
Microsoft Office Professional or similar application
Family Educational Rights and Privacy Act (FERPA)
Health Insurance Portability and Accountability Act (HIPAA)
Skilled in:
Attention to detail while maintaining effective time and task management
Understanding and applying rules, regulations, policies and procedures
Maintaining data in applicable federal and state financial systems
Ability to:
Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations, and take responsibility for a high level of service
Interact in a positive manner with diverse populations and varying education levels of students, faculty, staff, and the public
Organize and prioritize multiple, competing priorities to maximize personal and team effectiveness
Licenses, Registration, Certifications, or Special Requirements:
Regular physical attendance required
Preferred, but not a must:
Bookkeeping and/or Accounting principles
Grant compliance requirements
Working with a diverse student population
Work Environment and Physical Demand:
Lift, carry, push, pull, install or remove objects weighing 20 to 49 pounds
Reach and grasp objects
Stoop, bend, kneel, crouch, or crawl
Stand for extended periods of time
Use of video display terminal
Use of manual dexterity and fine motor skills
Communicate information orally and in writing
Receive and understand information through oral and written communication
Proofread and check documents for accuracy
Operate motor vehicle
Work a fluctuating work schedule
The minimum base pay for this position starts at $16.51/ hr, however, the offer may vary based on the candidate's education and experience.
Wait, there is more!
Culture: Be part of an inclusive, Panther First environment where every role has a purpose, and employees have a sense of belonging.
Education Benefits: Tuition fee waiver at PBSC, tuit
Palmbeachstate · Lake Worth Campus