Faculty Secretariat Staff

Benefits

Additional Information

It's fun to work in a company where people truly BELIEVE in what they are doing! We're committed to bringing passion and customer focus to the business. Administrative Duties : - Provide minute of meetings and meeting summary in related unit - Carry out accurate distribution of documents in related area (e.g., minute of meetings, other documents) - Maintain and update storage and retrieval system in documentation for easy access of various information (e.g., accreditation documents, other permit license documents, budget, Performance Indicator Unit, Key Performance Unit) - Provide various important information and documents required by related Vice Rector / Dean / Director/ Senior Manager/ Manager / Head of Department / Head of Program (e.g., contacts, management, appraisal, travels and other confidential matters) - Handle confidential information required based on approval from Dean Head of Department / Head of Program (e.g., contracts, resumes, confidential letters and emails) - Provide support to Dean /Head of Department/ Head of Program in sending message, memos and documents to all staff - Compose correspondence letters required (in Bahasa and English). - Sort and prioritize incoming information, requests and communicate them accurately Scheduling and Appointment : - Organize daily schedule for related Dean Head of Department / Head of Program (e.g., meeting and appointment schedule, availability for attendance in university event, arrange and contact related parties regarding the appointment) - Confirm availability and punctual attendance of participants in related meeting/other appointment with Dean Head of Department / Head of Program - Arrange venue setting, equipment, and meals/beverages required for meeting/other related events - Be the point of contact for Dean / Head of Department / Head of Program, during their absence from office Operational Duties : - Maintain and update budget in the stock and non-stock budget from Dean Head of Department / Head of Program - Keep track of the usage appendix budget stock and non-stock request from Vice Rector / Dean / Director/ Senior Manager/ Manager / Head of Department / Head of Program and related working area - Propose working attribute required for Vice Rector / Dean / Director/ Senior Manager/ Manager / Head of Department / Head of Program and related working area - Provide required order request of the related items - Arrange report related to all budget usage appendix in related area - Arrange report, maintain and update budget report usage (stock, non-stock) - Arrange and conduct budget report information for Vice Rector / Dean / Director/ Senior Manager/ Manager / Head of Department / Head of Program and related working area - Provide PRF request, Cash advance request, PR request alignment with approved budget information - Conduct on time budget realization report according to valid procedure and regulation (i.e., PRF, Cash advance and PR) - Arrange travel management process and provide realization report (e.g., taxi voucher, operational vehicle request, business trip document's realization) Management Support Activities: - Provide Report to direct Supervisor - Suggest improvement process related to activities in area of responsibilities (especially related to time concern, effort and cost) - Perform activities related to Quality Management System - Perform additional tasks related to key responsibilities as required by Direct Supervisor Education Requirement: -Minimum Diploma Degree (D3) or University Student (6th Semester) Work Exposure/ Experience: -No working experience If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us! Not the right fit? Let us know you're interested in a future opportunity by clicking Introduce Yourself in the top-right corner of the page or create an account to set up email alerts as new job postings become available that meet your interest!