Sale Admin Coordinator

Requirements

• Minimum 2-3 years of working experience in customer service, order processing or administrative roles
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Capable of working independently as well as within a team environment
• Able to multitask effectively with strong organisational skills and attention to detail
• Highly organised and detail‑oriented
• Self‑motivated with a proactive mindset to optimise operational processes
• Collaborative team player equipped with excellent communication abilities

Additional Information

Sales Order Administration Coordinate and support sales activities across regional/local countries. Provide administrative and coordination support to Sales, Service (After-Sales) and others. Prepare and process documents such as Quotations, Sales Orders, Delivery Orders, Invoices/Billing and Certificates. Ensure accuracy, proper recording, and timely submission of documents. Support internal Purchase to HQ or other external suppliers Upload invoices and documents to customer/vendor platforms as required. Order Processing & Workflow Coordination Process and manage sales orders from entry to completion in a timely and accurate manner. Ensure all orders are fulfilled according to customer requirements to facilitate smooth billing. Monitor sales order progress and proactively follow up on pending or delayed items. Identify issues, propose improvements, and ensure smooth order fulfilment. Liaise with freight forwarders and service providers to arrange shipments and transportation logistics. Track shipment progress and maintain close communication with assigned freight forwarders. General Administrative Duties Receive incoming calls and redirect them appropriately. Provide day‑to‑day general administrative assistance. Manage incoming calls and general email enquiries, directing queries to relevant personnel and recording messages accurately. Oversee office supplies inventory, including stationery, pantry items, printer toners and liaise with vendors for basic office maintenance. Support ad‑hoc administrative assignments as instructed by the Manager.

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Company Intel

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