As an Executive Assistant , you are responsible for providing high-level administrative and operational support to assigned executive leaders. You serve as a trusted partner who helps optimize executive effectiveness through proactive calendar management, meeting coordination, travel planning, communications support, and cross-functional collaboration. This role requires strong judgment, professionalism, attention to detail, and the ability to manage multiple priorities in a fast-paced, high-growth environment.
Responsibilities
Manage complex executive calendars across multiple time zones, including prioritization of meetings, scheduling conflicts, and shifting business priorities
Coordinate internal and external meetings, leadership reviews, team events, and other business activities
Arrange domestic and international travel, including itineraries, accommodations, transportation, and expense coordination
Prepare and organize meeting agendas, presentations, materials, and follow-up actions
Support day-to-day operational needs of assigned executive leaders to ensure efficient workflow and execution
Track action items, deadlines, and key deliverables to help maintain alignment and accountability across stakeholders
Maintain organized records, documentation, and filing systems as needed
Handle confidential and sensitive information with a high degree of discretion and professionalism
Serve as a point of contact between executive leaders and internal or external stakeholders
Draft, proofread, and edit correspondence, presentations, reports, and other business communications
Build strong working relationships across teams and functions to support collaboration and execution
Exercise sound judgment in prioritizing requests, resolving scheduling challenges, and escalating issues when appropriate
Support planning and coordination of executive meetings, offsites, and cross-functional events
Leverage productivity and AI-enabled tools to improve organization, efficiency, communication, and administrative workflows
Requirements
4+ years of experience supporting senior leaders or executives in a fast-paced, complex business environment
Strong organizational, prioritization, and time management skills with exceptional attention to detail
Demonstrated ability to manage sensitive and confidential information with professionalism and discretion
Excellent written and verbal communication skills
Proven ability to work independently, adapt quickly, and manage multiple priorities simultaneously
Experience coordinating complex calendars, travel arrangements, meetings, and executive communications
Proficiency with collaboration and productivity tools such as Google Workspace, Microsoft Office Suite, Slack, and related business applications
Experience using AI tools (ChatGPT, Copilot, Claude, etc.) to accelerate and elevate your outcomes; including but not limited to communication drafting, data analysis, prompt engineering, and/or documentation
Experience supporting leaders within a SaaS, technology, or high-growth organization
Experience coordinating executive-level meetings, offsites, or cross-functional initiatives
Bachelor's degree preferred or equivalent combination of education and relevant experience
Travel Required
Up to 10%
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
What it's like to work at Rithum
When you join Rithum, you can expect to work with smart risk-takers, courageous collaborators, and curious minds.
At Rithum you will:
Partner with the leading brands and retailers.
Connect with passionate professionals who will help support your goals.
Participate in an inclusive, welcoming work atmosphere.
Achieve wo
Additional Information
Rithum™ is the world's most trusted commerce network, accelerating how brands, suppliers, and retailers work together to deliver seamless e-commerce experiences. We provide an unmatched platform for brands and retailers, enabling them to accelerate growth, optimize operations across channels, scale product offerings and enhance margins.
Today, more than 40,000 companies trust Rithum to grow their business across hundreds of channels, representing over $50 billion in annual GMV. Using our commerce, marketing, and delivery solutions, our customers create optimized consumer shopping journeys from beginning to end.
Rithum · Remote