Front Office Assistant

Responsibilities

• Manage day-to-day office operations to ensure a smooth and well-functioning workplace
• Coordinate with external suppliers and service providers (cleaning, maintenance, utilities, etc.)
• Handle office supplies and equipment , ensuring availability and cost control
• Collect, organize, and submit supplier invoices to the Finance team
• Support basic tracking of office expenses
• Ensure facility management , including maintenance and repairs
• Manage incoming and outgoing correspondence and maintain organized documentation
• Act as a point of contact for administrative and operational matters within the office

Requirements

• 1-3 years of experience in office administration or similar operational roles
• Experience with invoice handling or administrative/finance-related tasks
• Experience coordinating with vendors or external service providers
• Strong organizational skills and ability to manage routine tasks efficiently
• Good communication skills in Albanian and English
• Basic knowledge of Microsoft Office / Google Workspace
• Detail-oriented, reliable, and proactive
• Important to know
• This role is focused on daily administrative and operational tasks , including working with suppliers, invoices, and office management.
• It is a hands-on position and does not include HR or strategic responsibilities.

Benefits

Additional Information

We are looking for a practical and organized Office Operations Coordinator to support the daily running of our office in Tirana. This role is focused on administrative tasks, supplier coordination, and invoice handling , and is ideal for someone who enjoys working in a structured, hands-on environment.

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Company Intel

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