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Senior Associate, Project Accounting at Hitt

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Senior Associate, Project Accounting

External

Hitt · New York, NY

ContractOn-siteToday

Accounts PayableAccounts ReceivableComplianceDocumentationForecastingLeadership

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Responsibilities

CONSTRUCTION COST ACCOUNTING SUBJECT MATTER EXPERT
Trouble-shooter - Detailed knowledge of JDE processes
Capacity to manage large complex projects

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Perform all Project Accounting responsibilities (high level)

JDE / DATA PROCESSING

Accounts Receivable

Job Billings - Review for compliance and generate AIA and HITT specific invoices

Cash Receipts/Posting - record payments received by clients

Collection follow up for invoices past payment terms

Maintain 3rd party billing portals

Process Minor AR write-offs (Signature approval needed from Manager prior to issuance)

Accounts Payable

Execute subcontracts

Enter Subcontractor Invoices for approval in JDE

Review and cost code Supplier invoices for approval in Docusphere

Generate Subcontractor Waivers

Prepare weekly batches for Subcontractor check run

Submit subcontractor and supplier NSPRs when requested by Operations

Initiate Void Check requests as needed

Validate SharePoint Void Check Request forms and Void AP Supplier Invoice forms (PA initiates, SPA verifies)

Process Subcontractor Check Run (currently managers process the run, future state to include all senior associates on the rotating schedule)

Process Client and/or Subcontractor refunds (signature approval needed from Manager prior to issuance)

Budget SOV Management

Maintain job cost records

Active budget monitoring - track financial performance against the budget

Enter budget revisions as necessary

PROJECT MANAGEMENT SUPPORT

Run weekly PM accounting meetings

Provide JDE training, testing and support for Ops team

General conditions review - analysis on labor overages, remaining budget

Cost trend analysis

Provide Marketing inquiries

Provide accurate and timely financial information using the following reports

SCCA

Fee Analysis

Job Profit Summary

Profit Reporting

AR Aging

AP Aging

Unidentified Costs (UICs)

PRS Metrics (Days to Collect A/R; Days to Close Jobs)

Assist HITT Project Management in tracking all costs associated with complex GMP Projects

Provide month end comments for open A/R, underbilling's and unidentified costs

Oversee risk management for each project, specifically regarding subcontractors, lien waiver documentation, joint check agreements , subcontractor bonding and proper insurance requirements to mitigate risks, exposure, etc

Assist Operations with strategic planning/forecasting of project financials

Provide training and assistance to support improved understanding of the financial data

COMPLIANCE

New Project Setup

Review supporting documents for validity

Owner Agreement - written authorization from client

Original Budget entered as submitted to the client

Review owner contracts to understand requirements

Proper Contract (Owner & Subcontractor) Signature authority

Provide Client COIs and Bonds when required

Track and maintain insurance certificates to ensure subcontractors are compliant with on-site coverage minimums

Organize and maintain Davis Bacon Certified Payroll documentation as required

New Vendor Set Up

Validate and submit Address Book Setup or Change request forms (PA Associate initiates request, Senior Associate verifies)

Project Close out

Ensure proper paper and electronic documentation filing for audit purposes

Assist with year-end project audits

Change Order Management

Owner Change Order - Ensure written authorization to perform additional work for the specified amount

Track and maintain subcontractor insurance coverage is compliant with HITT on-site coverage minimums

Subcontractor Waivers

Confirm receipt of executed final (and partial if required by project) lien release prior to issuing final payment to Subcontractor

Perform insurance reviews and other analyses as required for OCIP / CCIP and Subguard ("SDI") programs

CUSTOMER RELATIONS

Create and maintain positive working relationships with HITT subcontractors and suppliers

PROJECT ACCOUNTING ORGANIZATIONAL SUPPORT

Train & mentor new hires at associate & senior associate levels

Provide leadership in peer group activities/initiatives

Communicate and enforce Project Accounting and Company Policies and Procedures

Requirements

Bachelor's Degree in Finance, Accounting or Business with strong Accounting experience preferred
Two (2) to five (5) years of accounting experience
Experie

Benefits

Vision insurance

Additional Information

Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT . Senior Associate, Project Accounting Job Description: The Senior Associate of Project Accounting has a comprehensive level of understanding regarding commercial construction cost accounting. This individual is responsible for project finances that are more complex and larger in size. The Senior Associate will be responsible for mentoring and training associates and new Senior Associates. This is an advisory role due to their broad knowledge base.

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