Additional Information
Venture outside the ordinary - TMX Careers
The TMX group of companies includes leading global exchanges such as the Toronto Stock Exchange, Montreal Exchange, and numerous innovative organizations enhancing capital markets. United as a global team, we're connecting cross-functionally, traversing industries and geographies, moving opportunity into action, advancing global economic growth, and propelling progress. Through a rich exchange of ideas, meaningful collaboration, and a nimble operating model, we're powering some of the nation's most critical systems, fueling capital formation and innovation, bringing increased opportunity to business visionaries, product ingenuity to consumers, and career exploration to our team.
Ready to be part of the action?
The Legal Coordinator , Legal and Corporate Affairs , is a vital and highly organized role responsible for providing comprehensive administrative support to a large group of LCA team members. This position involves independently managing key departmental activities such as document preparation, calendar management, and coordinating meetings, travel, and office operations. The ideal candidate is a proactive and detail-oriented communicator capable of managing multiple priorities in a dynamic environment.
This role reports to: Director, Employment Counsel and Business Advisory
This role is hybrid (2-3 days/week in the office) - based in Toronto, ON.
Key Accountabilities:
LCA Office Support & Document Preparation: Prepare, edit, blackline, and format various LCA documents, including contracts (using DocuSign and other tools as required), presentations, reports, spreadsheets, org charts and internal communications, ensuring accuracy and professional presentation.
Calendar & Schedule Management: Proactively manage complex calendars, schedule meetings and appointments, and coordinate logistics to optimize time for team members.
Meeting Coordination: Organize and coordinate various meetings (e.g., team meetings, project reviews, town halls), including preparing agendas, liaising with presenters, gathering necessary documents, and arranging technology (e.g., video conferencing).
Travel & Expenses: Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation. Prepare and submit accurate and timely expense reports.
Communication Management: Act as a primary point of contact, managing email correspondence, drafting professional communications, and providing information or redirecting inquiries as appropriate.
Office Operations Support: Assist with general office administrative tasks, including ordering supplies, managing invoices, coordinating storage and recall of LCA documents with offsite storage company, arranging facility requests, ensuring team members have required technology, and supporting new employee onboarding.
Policy Support: Centralize policy documentation, facilitate the review, approval and translation workflow for policy owners, and ensure that the latest versions are posted on the internal MyTMX intranet.
Knowledge Management: Maintain internal knowledge management repositories ensuring that they are kept current and proactively identifying gaps and opportunities to expand these resources.
Project and Contract Management: Support project and contract management activities by managing logistics, ensuring version control on documentation, coordinating stakeholders and proactively tracking tasks and deadlines to maintain organizational compliance and operational efficiency.
Event Management: Responsible for end-to-end event management of team functions, town halls and other onsite events at the various TMX Canadian locations.
Team Collaboration: Foster a collaborative environment by assisting team members with administrative tasks, providing backup support when team members are absent, and contributing to special projects as needed.
Ad-Hoc Duties: Perform other related administrative duties as assigned by the leadership team.
Tmx · Toronto - 100 Adelaide St W