Land Operations Coordinator

External

Brookfield · San Ramon, CA

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About the role

The Land Operations Coordinator is a critical position within the Development Operations Team and reports to the Director of Land Operations and the VP of Land and Forward Planning. The Project Coordinator is responsible for a broad variety of tasks including, but not limited to contract administration, construction administration, coordinating with the City and utility companies, guest builders, and other internal Brookfield departments. The Project Coordinator will also be required to work closely with the various Development Managers to manage and execute the contract process for all land development design and construction contracts; creating, tracking, distributing, and filing all contract documents for land development; and provide support to the Director of Land Operations and Development Managers (Land Team) for bidding and procurement of CFD projects along with preparation of CFD reimbursement binders at the end of each CFD contract.

Responsibilities

Assist Land Team to prepare master contract documents, addendums and change orders for consulting and construction contracts and in the preparation of template design and construction contract documents.

Notify the Land Team when contract and/or change orders require a budget revision.

Facilitate prompt payments, act as a liaison between vendors and accounting on billing/contract questions/issues, and correction of invoices in a timely manner.

Interact with contractors, consultants and other project team members.

Follow-up and communicate via phone and email with vendors to ensure proper completion of all necessary information.

Review invoices for accuracy for the Land Team's Approval.

Assist the Land Team with coordination and preparation of construction bid documents for Community Facilities District ("CFD") and non-CFD Work.

Assist in the preparation of construction Request for Qualifications (RFQ) and Information for Bids (IFBs) in the public bid process and Receipt of bids for the preparation of bid tabulations in Excel format.

Provide support in the preparation of Information for Bid (IFB) for CFD Road Projects, prepare reimbursement binders, and organize all information for submittal to the CFD District.

Ensure all construction related change notices are addressed in a timely manner and contract change orders process.

Assist the Land Team with engineering and planning design coordination, scheduling, civil, landscape, and utility drawing approval process.

Maintain records of approvals, engineering plans, permits, also maintain SharePoint & OneDrive Sites.

Coordinate with consultants, the City, and the District Engineer to distribute design drawings, support builder and developer inquiries, assist with the CFD bid process, and obtain the permits required to deliver finished lots and infrastructure within our master planned communities.

Assist Land Team to run monthly job cost actual reports for updating project cash flows and maintain and track CFD and City Share construction reimbursements.

Coordinate with Development Managers to prepare and submit conveyance binder to CFD for reimbursements.

Contribute to development of planning, scheduling and estimating process in daily operations and annual financial Business Plan updates.

Conduct historical cost comparisons and provide support for budgeting and tracking purposes.

Coordinate, process, and track final turnover documentation with the City agencies, home builders, and HOA for all improvements.

Assist Development Manager in property deed documentation and tracking.

Maintain the digital plan room to hou

Land Operations Coordinator

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