Senior Associate, Admin & Facilities

Benefits

Additional Information

Job Posting End Date: Worker Type: Maximum Term/Fixed Term (Fixed Term) Take on responsibilities for the performance of the Administration Team ensuring a high-quality service for timely and accurately property and administrative work. YOUR JOB RESPONSBILITIES - Planning: Advising and supporting Lead & Manager to develop strategies and operational objectives of the Admin & Facilities department to meet the requirement of NAB standards. Handle budget and financial planning for office expenses. - Producing Standard Operating Procedure, Guidance of Property & Office Admin: Prepare and implement office policies and procedures, guidelines of Admin & Facilities department. Working continuously to improve processes, systems to facilitate the simplification. - Responsible for Admin work Providing an oversight of a wide variety of administrative tasks and cross-functional support between functional areas. Accountable for managing operations cost including electricity, water, transportation, travel, etc and controlling cost within the approved budget. Ensuring daily/weekly/monthly purchase requisitions and purchase - to - pay function. Taking responsiblilities on new purchase or liquidation. Maintaining an accurate filing and data tracking. Ensured maintenance of records meet policies, procedures, and guidelines. Arranging daily admin support for mailing courier, service lift registration, flight ticket, hotel accommodation and visa, transportation etc Checking all invoices for appropriate documentation and approval prior to payment (stationery, mailing, taxi, bike parking...). Ensure the payments are timely paid. Supervising the settlement of payment claim for travel, transportation, meals with guests/visitors. Assisting in organizing and coordinating company events such as Company's anniversary, Team Building, Year-end Party, Workshop, etc. Ensure office supplies such as F&B, stationery, medicine are always in stock and ready for daily use Assuring all the contracts/agreements are signed timely and renewing on time. Preparing report (occasionally/monthly/quarterly/halfly/yearly). Performing any other ad-hoc duties assigned by the People Leader from time to time. - Responsible for Property and Office Management Responsible for setting up the management system and deploying the operations during pre-opening to official opening of the Office. Responsible for the office operations in terms of Office hygience, Reception, Pest control, green environment, Office Maintenance, Fire & Security. Overseeing the maintenance to ensure the office is being kept in a smooth operation. Maintaining a clean office to provide safety and productive workplace. Assuring the tidiness of the reception counter and conference/meeting rooms. Arranging regular/ocational sterilization services and remedial work when required. Conducting daily and periodically office health check inspections and maintaining an adequate inventory of office supplies. Promptly handling any issues regarding maintenance or service requests and having quick support or solutions, passing along urgent matters to the Lead and Manager, when appropriate. Ensuring the filing records meet policies, procedures, and guidelines. Providing leadership, responsiveness, and creativity in finding solutions. Performing any other ad-hoc duties assigned by the People Leader. YOUR SKILLS AND EXPERIENCE Above 4 years of working experience Bachelor's Degree (preferred in Business Administration/English Literature) Knowledge of Property management and Admin Management Asset management, Property management Individual work and Teamwork Problem solving, Time management, Negotiation skills Open-minded, Thoughtful and detail-oriented, Well-organized, Can-do attitude MS Office (Word, Excel, PowerPoint...) English proficiency both in speaking and writing. Good communication skills Work independently and teamwork THE BENEFITS AND PERKS We appreciate and reward our colleagues who do great work every day - from excelling for our customers, to taking ownership of an issue to get it resolved. Here's how we support our people with a range of exclusive benefits. 1. Generous compensation and benefit package Attractive salary 20-day paid annual leave and 7-day paid sick leave 13th month salary and Annual Performance Bonus Premium healthcare for yourself and family members Monthly allowance for team activities Premium welcome kit and occasional gifts of appreciation Extra benefits on your work anniversary 2. Exciting career and development opportunities Large scale products with modern technologies in banking domain Clear roadmap for career advancement in both technical and leadership pathways Access to digital learning platform such as Udemy Consistent and high-quality leadership training through the Distinctive Leadership program (DLP) Specialist capabilities and accreditations in key skill areas such as Cloud Engineering, Digital, Data, Security and SR