Bachelor's degree and 2 years of related experience (or equivalent combination, such as an associates degree and 4 years of experience).
Experience in implementing and following administrative processes;
Experience generating reports and interpreting data;
Experience in business writing, editing, and proofreading;
Strong organization skills, accuracy, and attention to detail
Skilled in managing schedules and balancing multiple responsibilities to achieve timely results; and
Experience working across teams and communicating with a wide range of audiences.
Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated;
Ability to analyze information for the purpose of coordinating and planning activities, and solving problems;
Ability to use existing technology to achieve desired results;
Excellent customer service skills and focus;
Experience interpreting guidelines to achieve desired results;
Knowledge of current trends in administration and operations.
Salary Information:
Additional Information
Application Instructions:
Please note that the application period ends at 12:00 am Eastern Daylight Time on the due date listed. For applicants in Marshall Islands Time , please plan to submit your application by 3:59pm on that date.
Although cover letters are not required, we appreciate and will consider a letter explaining your interest in this position and our organization. (You can upload the cover letter in the same location as your resume.)
Internal applicants (TNC employees) must apply through Workday via the Jobs Hub.
What We Can Achieve Together:
The Operations Specialist, Micronesia and Polynesia, will work as part of a team within the Micronesia and Polynesia business unit coordinating operational and administrative tasks for the program including, operations executive support, procurement, meetings management, special events, safety, logistics, facilities, contracts, corporate filings and banking. The Operations Specialist role is based in The Nature Conservancy's office in Majuro, Marshall Islands.
The Operations Specialist will work towards meeting the strategic priorities of the program by implementing approved plans and carrying out day-to-day tasks and activities. They will be responsible for the planning and execution of logistics for special events and meetings; purchasing and procurement; maintaining central filing systems; coordinating facility operations and telecommunications; serving as a safety focal point; managing executive calendars; preparing correspondence and contracts; and ensuring timely completion of corporate filings. In addition, the Operations Specialist will support Information Systems, Human Resources, and Finance functions by performing a range of administrative tasks. These include processing forms, reviewing and preparing expense reports, managing banking activities, tracking public funding data within BBCRM, preparing reports and forecasts, and monitoring as well as preparing budgets. The Operations Specialist will play a key role in supporting program activities and ensuring smooth operations across the Conservancy. They will respond to inquiries, develop program materials, and draft correspondence with accuracy and professionalism. Well-versed in the systems and resources utilized by the team, they will execute assigned tasks efficiently and effectively.
Responsibilities include maintaining, tracking, and researching data; producing and reviewing reports; and conducting program analysis to inform decision-making. Drawing on extensive knowledge of organizational policies and procedures, the Operations Specialist will provide guidance to meet administrative requirements and offer backup support for operations and team members as needed.
They will implement processes and practices to enhance efficiency and effectiveness, while fostering communication across diverse stakeholders. This includes engaging with staff across Conservancy programs, as well as donors, volunteers, vendors, partners, government representatives, and community members. By distributing information and facilitating communication, the Operations Specialist will help staff make informed decisions, solve problems, and improve workflow.
We're Looking for You:
Are you looking for work you can believe in? At TNC we strive to make a difference every day. The ideal candidate should have exceptional organizational and communication skills, and be a detail-oriented, proactive teammate who is excited to be a part of our small Marshall Islands team's culture. This is an exciting opportunity to contribute to the ongoing mission of conservation!
Nature · Majuro, Marshall Islands