Assist with day to day office operations to ensure a smooth and organised working environment
Provide administrative and secretarial support to stakeholders
Manage calls, visitors, emails, enquiries, and respond to requests/feedback
Oversee and maintain office supplie s, staff amenities including budget tracking
Coordinate staff matters and events
Prepare and collate simple reports, presentations, and tracking documents
Maintain and update stakeholder contact records
Prepare and distribute documents ( e.g. minutes, letters, circulars)
Support the Property team with preparation and issuance of Services Contracts / Purchase Orders / Work Orders / Letter of Award s;
Assist with the processing of purchase orders, invoices and standard documentation, including follow up with subcontractor / vendor's on reports, invoices, and payments and tracking of expenses ;
Support monitoring of property management service s, training records, warranties, certifications
Coordinate tenant/manager requests, maintenance schedules, and supply needs
Manage courier and mail services
Ensure proper documentation and adherence to SOPs
Support the Centre Manager on procurement / insurance / contract administration requirements including required documentation
Arrange meetings, video conferences, reservations, and travel
Perform filing, printing, and document management
Support other duties as assigned
Requirements
Minimum GCE O-Level or equivalent
At least 2-3 years of relevant experience
Service-oriented with good interpersonal skills
Proficient in MS Office applications
Able to work in a fast-paced environment and meet deadlines
Able to work independently and collaboratively with stakeholders at all levels
Strong written and verbal communication skills
Benefits of working at Lendlease:
Permanent position
20 days annual leave per year plus 3 days of wellbeing leave
Medical, Dental and Inpatient coverage for self and dependant.
Access to online wellbeing and mental health platform
Lendlease is a diverse, flexible and inclusive employer of choice. We engage, enable and empower our people and support their individual needs. Inclusion sets us all up for success.
If you feel this position is suited to your skills, experience, and career aspirations, please apply on the link. To find out more about us and to explore all other opportunities visit www.lendlease.com/careers.
Benefits
Health insuranceDental insuranceFlexible schedule
Additional Information
Lendlease is Australia's leading real estate business with International operations. Our core expertise is in Investment Management, Development, and Construction. For more than 60 years, we have created thriving places around the globe.
Lendlease Singapore is seeking an Office and Property Administrator to support the operations of a new Grade A commercial office building, Shaw Tower. This role involves managing office and property administration functions, supporting procurement processes, and assisting in implementing operational systems and procedures to ensure smooth day-to-day operations.
Lendlease · Singapore