Ensure there is continuous communication on the availability and lead times of products with Customer Service, transport, warehouse, expediting and procurement department
Continuous follow up on quotes and orders with sub-status 'Awaiting approval'
Process orders including non-available items
Maintain Wanted Delivery Date (WDD) dates for incoming Purchase Order (PO's)
Receive PO's supporting an order
Process shipments
Management of Service Providers
Inventory Management
Supply Customer Service with necessary information concerning delivery status of orders i.e. charges, delays, availability etc.
Provide complete and updated information to warehouse concerning time and place of delivery
Prepare cost pricing information towards final invoicing of service performed
Maintain required control reports and documentation
Assist other departments as needed on stock orders and purchase orders
Any other responsibility put forward by Manager not covered by this FD (within reasonable limits)
Compliance with local regulatory requirements.
Key Attributes for success in this role:
Ownership and Follow-up Discipline - Ability to proactively track tasks, follow up persistently, and ensure closure without constant supervision.
Attention to Detail and Structured Thinking - Capability to handle purchase orders, invoices, and delivery data accurately, with minimal errors.
Communication Clarity - Strong written and verbal communication skills, with the ability to provide clear and structured updates to internal stakeholders.
Ability to Handle Work Pressure - Comfort in managing multiple orders, timelines, and dependencies simultaneously, with effective prioritisation.
Basic Understanding of Operations / Supply Chain - While deep experience is not expected, candidates should demonstrate logical understanding of order-to-delivery flow.
System Orientation - Comfort working with systems (e.g., Excel, ERP tools) and ability to quickly learn operational platforms.
Team Collaboration Mindset - Willingness to coordinate closely with cross-functional teams and maintain a cooperative approach.
Learning Agility and Positive Attitude - High willingness to learn, openness to feedback, and a proactive mindset are essential for success at a fresher level.
Requirements
Applications from graduates who possess a foundational understanding of the Maritime Industry. Both freshers and experienced professionals are encouraged to apply, with preference given to candidates who bring prior industry experience.
Experience in supply chain management will be preferred.
Fluent English - spoken and written skills are mandatory.
Capability to efficiently operate the Company's systems and applications.
Comfortable operating as a land-based expert while maintaining operational credibility
Ready to Come on Board?
If this sounds like your next opportunity, we want to hear from you!
Apply through our career portal by creating a 'Candidate Home' account.
Don't forget to include your CV and a short motivational letter explaining why you're the perfect fit.
#WSS
Benefits
Vision insuranceEquity / stock options
Additional Information
Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.
Wilhelmsen Marine Products India Private Limited (WSS) is looking for a Supply Coordinator.
Location: Andheri, Mumbai, Maharashtra, India
The Supply Coordinator at Wilhelmsen Marine Products India Private Limited plays a pivotal role in managing the supply chain process, ensuring seamless coordination between various departments such as Customer Service, transport, warehouse, expediting, and procurement. This position is responsible for processing orders, tracking product availability, maintaining communication on lead times, and supporting the efficient delivery of marine products to customers worldwide.
Who are we?
WSS operates in more than 70 countries through 50+ legal entities, delivering essential marine products and services to vessels worldwide. Our customers count on us to deliver wherever their ships sail - powered by a truly global supply network. With innovation, quality, and teamwork at our core, we're shaping the future of the maritime industry.
Wilhelmsen · Mumbai, India