Records & Information Management Specialist

About the role

The incumbent serves as a Records and Information Management (RIM) Specialist within WHS/ESD/R&DD. The division is responsible for developing and implementing policies that govern Records Management, FOIA, and Prepublication and Security Review services for the Immediate Offices of the Secretary and Deputy Secretary of War, OSW Components, Defense Agencies, and DoW Field Activities. Promotion Potential: If you are selected below the full performance level, you will be placed under a career development plan and may be non-competitively promoted if performance is satisfactory, you successfully complete all requirements and are recommended by management. Promotion is not guaranteed, and no promise of promotion is implied. In order to qualify for this position, you must meet the requirements described below. You may qualify at the GS-11 level, if you fulfill the following qualification requirement: One year of specialized experience equivalent to the GS-09 grade level in the Federal service (experience may have been gained in the private sector) that demonstrates experience: Applying Records and Information Management (RIM) policies to manage the lifecycle of records (such as creation, maintenance, or final disposition); Gathering and analyzing data to draft compliance reports on manual or automated recordkeeping systems; Assisting in projects to transition physical paper records into electronic recordkeeping systems. OR Education: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related. OR A combination of education and experience: Equivalent combinations of education and experience may be used to meet the total qualification requirements. A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 18. Add the two percentages. You may qualify at the GS-12 level, if you fulfill the following qualification requirement: One year of specialized experience equivalent to the GS-11 grade level in the Federal service (experience may have been gained in the private sector) that demonstrates experience: Providing technical guidance to staff on records lifecycle management and developing localized operating procedures; Conducting formal compliance evaluations or risk assessments of recordkeeping systems to recommend process improvements; Collaborating with IT personnel to implement electronic records modernization initiatives. You may qualify at the GS-13 level, if you fulfill the following qualification requirement: One year of specialized experience equivalent to the GS-12 grade level in the Federal service (experience may have been gained in the private sector) that demonstrates experience: Formulating enterprise-wide Records and Information Management (RIM) policies and establishing long-range program objectives; Overseeing large-scale compliance audits of complex recordkeeping systems and delivering recommendations to executive leadership; Leading the design and execution of electronic records modernization strategies in coordination with enterprise IT executives. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). You will receive credit for all qualifying experience, including volunteer experience. All qualifications and education requirements must be met by the closing date of this announcement and clearly documented in your resume. Your resume may not exceed two (2) pages. For qualifications determinations, it is recommended that applicants include their months and hours worked per week for each employment listed on their resume. If a determination is not able to be made about the duration of your creditable experience for qualification requirements, you will be removed from consideration. Read more about what should I include in my federal resume at https://help.usajobs.gov/faq/application/documents/resume/what-to-include ACTIVE DUTY SERVICE MEMBERS: Federal agencies treat active duty service member as veterans, disabled veterans, and preference eligible, when they submit, as part of their application package, a "certification" of active service in lieu of a DD-214, indicating the service member is otherwise eligible and will be discharged or released within 120 days from the date of submission.. A "certification" letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. This "certification" must include