Assistant Director of Residency Advising - IllinoisCOM

About the role

The Illinois College of Osteopathic Medicine seeks an inaugural Assistant Director of Residency Advising to support students in successfully navigating the residency exploration, application, and match process. This role is ideal for a detail-oriented, student-centered professional with experience in health sciences or medical education who brings strong organizational, advising, and program coordination skills. Reporting to the Assistant Director of Career Services, the Assistant Director will serve as a primary resource for students throughout the residency advising lifecycle-from early specialty exploration through ERAS application submission and the NRMP Match. The position requires in-depth knowledge of residency application systems, the ability to manage complex processes and timelines, and a high level of accountability in tracking student progress and outcomes. The Assistant Director will lead individual and group advising efforts, coordinate events and workshops, maintain accurate student records, and support data collection and reporting for accreditation and program improvement. This role also collaborates closely with faculty, Student Affairs, and GME leadership to ensure a cohesive and effective advising experience. This is a highly collaborative and execution-focused role that requires strong communication skills, attention to detail, comfort with technology and data systems, and a demonstrated commitment to student success. The position offers the opportunity to help build and scale a comprehensive residency advising function within a new and growing medical school. The Chicago School educates the next generation of change-makers in innovative theory and culturally competent practice to strengthen the integrated health of individuals, organizations, and communities. We enroll over 6,000 students across 40+ academic programs culminating in a bachelor's, master's, or doctoral degree or a professional certificate, and our unique approach to impact-focused education has made us a leading nonprofit university for over 45 years. As an employee at The Chicago School, you can become a member of a university community committed to true inclusion and equity. At The Chicago School, we celebrate individuals of all backgrounds and identities for who they are and what they can contribute. We take pride in hiring and retaining the most dynamic, talented, and passionate professionals who will help us continue to innovate for decades to come. The University is building the Illinois College of Osteopathic Medicine (IllinoisCOM), anticipated to welcome its first class in summer 2026. Our mission is to train exceptional physicians who understand the interconnection of physical and mental health and provide compassionate, patient-centered care of the highest quality. PRINCIPLE DUTIES Serve as primary day-to-day point of contact for pre-clinical students engaged in early career exploration and specialty interest development, supporting the longitudinal advising model established by the Associate Dean of Graduate Medical Education (GME) and the Associate Dean for Student Affairs. Establish and coordinate a network of faculty specialty advisors to support student mentorship, specialty exploration, and career guidance; collaborate with Learning Community faculty and academic coaches to reinforce specialty exploration and professional identity formation within an integrated advising structure. Conduct individual advising appointments to support students in specialty exploration, early residency plan development, CV preparation, and personal statement writing, document session notes and follow-up action items for continuity across the four-year advising continuum. Develop and maintain student advising records within a shared advising structure to support longitudinal advising across Student Affairs and Residency Advising/GME; document each student's specialty interests, audition rotation plans, selective choices, and overall residency preparation milestones; update records on an ongoing basis and generate regular reports for the Associate Dean of GME to support data-informed advising and COCA reporting. Assist the Associate Dean of GME in coordinating OMS-4 scheduling, including planning of audition rotations and electives aligned with individual student career goals and specialty competitiveness; monitor deadlines and communicate requirements to students in a timely manner. Support the ERAS application process by coordinating workshops, reviewing application materials, and assisting with logistics related to MSPE preparation under the direction of the Associate Dean of GME; provide guidance on NRMP Match timelines, rank order list development, and SOAP processes. Develop and facilitate student programming and career preparation events, including interview skills workshops, CV writing sessions, specialty information panels, and networking opportunities with prog