Administrator, Administration

Requirements

• Bachelor's degree or higher in any discipline
• Minimum of 2 years' relevant administrative experience
• Strong analytical skills with exceptional attention to detail
• Excellent command of Mandarin, English and Cantonese (written and spoken)
• Energetic, proactive team player with a heads-on approach
• Strong communication skills
• Self-starter with the ability to meet deadlines independently
• Proficient in MS Excel, PowerPoint and Word
• Highly organized, disciplined, and reliable
• Stay informed on CITIC CLSA Job Opportunities
• Not the right fit? You can create a job alert to receive our latest job openings that meet your interest.

Additional Information

Key Areas of Responsibilities Project Management - Coordinate HO projects that impacts the Administration Department - Serve as the key contact point for BJ HO Accommodation Management - Collaborate with the Admin Manager to source cost-effective hotels and serviced apartments, arrange bookings for BJ secondees as needed - Liaise closely with HR to receive instructions for serviced apartment arrangements for both HK and overseas locations PR, GSA and Expense Processing - Secure entertainment approvals when required - Process new leases, lease renewals, PR and invoices through OA - Translate GSAs for OA submission Company Event Coordination - Suggest event ideas to the reporting manager and work with Admin colleagues to execute events within the approved budget Meeting Arrangements for VIPs / Board Meetings - Prepare necessary materials in advance - Provide on-site meeting support, including refreshments - Coordinate accommodation and transportation for VIPs Team Support - Deliver administrative assistance to teams as required by the team head - Support onboarding for new staff by arranging building and systems access, business cards, and orientation activities - Manage offboarding processes for departing staff - Arrange staff gifts where required - Prepare ISO14001 - EMS documentation - Long Service Award Procurement - Coordinate procurement for non-IT items - Manage corporate card issuance, cancellation, and dispute processes - Other Admin duties not assigned Key Contacts - Group Administration Department colleagues - HK/BJ Office Management - HK Office Employees - External Vendors and Building Management

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at citicclsa? Share your experience