Ships Agency Operation

About the role

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex. Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex. Are you passionate about the maritime industry and ready to take on an exciting role? Join our global team and help us shape the future of maritime operations! Founded in Norway in 1861, Wilhelmsen is a leading global maritime group providing essential products and services to the merchant fleet. With a focus on innovation and sustainability, we're committed to shaping the future of the maritime industry. We pride ourselves on a diverse and inclusive workplace, with over 70 countries represented across our teams. Join us as we explore new opportunities within the energy and offshore industries. Your Main Responsibilities Will Include: Attending and boarding vessels as needed, following company SOPs and customer requirements. Coordinating all aspects of assigned port calls to ensure seamless operations. Advising on contractor selection and obtaining competitive quotes for services provided to our principals. Ensuring full compliance with Port Services procedures and accurate use of our operating system (WASP). Using WASP as a mandatory reporting tool in line with SOP guidelines. Monitoring vessel status and responding promptly to follow-up inquiries. Verifying pre-funding is received or properly authorized before proceeding with port calls. Maintaining up-to-date vessel files and real-time system updates. Communicating proactively and professionally with all stakeholders. Reporting business leads, opportunities, and relevant port updates to your manager. Tracking and recording all expenses during port calls. Managing Cash-in-Transit (Cash to Master) in accordance with WPS procedures. Reviewing and approving supplier invoices with attention to detail and cost-efficiency. Ensuring safe, compliant, and cost-effective vessel operations. Following PPE standards and QHSSE procedures, including the use of TAKE 5 when required. Contributing ideas to improve operational and cost efficiency in port calls. What We're Looking For - Qualifications & Skills Solid maritime background and hands-on experience in Ships Agency Operations. Strong communication skills and fluency in English (both written and spoken). Good understanding of operational processes and systems. Self-driven, results-oriented, and highly organized. Proactive mindset with the ability to anticipate issues and implement preventive actions. Strong problem-solving skills and sound judgment in fast-paced situations. Capable of planning and directing operations without compromising safety. Familiarity with port regulations, local authorities, procedures, and tariffs. #WPS