Assist with processing payment and reimbursement vouchers to ensure accuracy, completeness, and compliance with organizational policies and procedures. Coordinate with vendors, staff, and finance personnel to resolve discrepancies and facilitate timely payments.
Support participant incentive payment processing and reconciliation activities while ensuring accuracy and adherence to policies.
Assist with arranging travel reservations, preparing travel authorizations, and processing travel reimbursements for faculty, staff, and guests. Ensure all travel-related documentation complies with institutional guidelines and reimbursement policies.
Maintain and track voucher documentation and related financial records to ensure timely submission, approval, and processing. Follow up with appropriate departments or personnel regarding pending or incomplete documentation.
Assist with purchasing materials and office supplies as needed. Prepare purchase requests, monitor order status, and coordinate with vendors to ensure timely delivery of requested items.
Receive, distribute, and organize incoming shipments, packages, and mail. Provide support for meetings, workshops, conferences, and special events.
Perform additional administrative, operational, and clerical duties as assigned in support of departmental goals and daily operations.
Required Qualifications
Bachelor's degree and one year of administrative experience or high school diploma/GED and a minimum of five years of clerical experience.
Experience with the Microsoft Office suite, including intermediate skills in Excel and Word.
Ability to adapt, work independently, and be an essential team member.
Proven sound judgment, strong attention to detail, and the ability to work independently with minimal supervision while exercising initiative in completing assigned responsibilities and tasks.
Excellent interpersonal and problem-solving abilities.
Excellent oral and written communication skills, with strong writing and proofreading skills.
Ability to evaluate workload, prioritize tasks, and meet deadlines to effectively manage multiple projects across different areas with accuracy.
Ability to learn quickly and adapt flexibly.
Experience in taking ownership of projects and guiding them to successful completion.
Relevant education and experience may be substituted as appropriate.
Requirements
Ability to work efficiently under pressure in fast-paced office environment while adapting to shifting priorities.
Experience working in a university setting.
Experience using UT Define, Workday, and UT web applications.
Knowledge of the UT policies and procedures.
Experience working in research administration office.
Salary Range
$48,000 + depending on qualifications
Working Conditions
Typical Office Environment
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Benefits
Vision insurance
Additional Information
Job Posting Title:
Administrative Associate ----
Hiring Department:
Population Research Center ----
Position Open To:
All Applicants ----
Weekly Scheduled Hours:
40 ----
FLSA Status:
Non-Exempt from FLSA ----
Earliest Start Date:
Immediately ----
Position Duration:
Expected to Continue Until Jul 31, 2027 ----
Location:
UT MAIN CAMPUS ----
Job Details:
General Notes
This position is currently funded for one year from start date.
What benefits do I receive with UT?
The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards .
For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/ .
Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit:
https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/ .
For more information on college staff professional development, please visit:
https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund .
Purpose
This position plays an integral part of the Population Research Center's overall research administration team. It will provide support for departmental activities, including payment and reimbursement processing, travel and event coordination, purchasing, and office operations.
Utaustin · UT Main Campus