Office Coordinator (18 Month Contract)

About the role

The Office Coordinator (18 Month Contract) is responsible for the organization and coordination of the primary Brookfield Residential Wilmington office operations, procedures and resources to facilitate organizational effectiveness and efficiency. Performs reception duties , supplies, equipment and vendor relations, building access, security and office space logistics. Responsible for administering building or office leases, communicating with building landlord and property managers to maintain office operations. Responsible for division wide communication and coordination of divisional activities.

Responsibilities

• Manage office operations (building lease, equipment lease, vendor contracts, office moves, office insurance requirements, equipment / furniture purchases, landlord and property manager communications, etc.)
• Helps with the management of the site location offices and model park operations
• Design, implement, and oversee adherence to office policies and procedures
• Analyze and monitor internal processes
• May travel between office locations in the greater Wilmington area
• Perform clerical and administrative responsibilities
• Maintain a safe and secure working environment
• Invoicing for office administrative related costs such as office supplies, equipment, kitchen supplies, etc.
• Maintain project digital filing system and documentation as needed
• Coordinates conference room meeting reservations, and logistics for visits from outside investors and/or Brookfield center lead executives from out of town including quarterly and annual meetings and land tours
• Communicate and implement administrative priorities of local project team
• Conduct meetings to review workload and expectations to ensure the accomplishment of objectives
• Performs the front reception desk function
• Oversee the office appearance- stocking supplies, light cleaning, mail service- open, sort and distribute mail, packages etc
• Assists and attends community special events as extension of marketing team
• Maintains project close out checklist and assist with process
• Develops monthly power point reports

Requirements

• A Bachelor's degree or equivalent combination of education and progressive work experience
• 5+ years' office experience
• Must have excellent interpersonal, written and oral communication skills
• Knowledge of business and management principles
• Excellent organizational, time management, and prioritization skills
• Strong MS Office, Power Point, Adobe skills

Benefits

Additional Information

Location Wilmington - 109 Pier Master Point, Suite 100 Business At Brookfield Residential, a leading North American land developer and homebuilder for over 65 years, we have had one goal in mind - creating the best places to call home. From the development of award-winning, master-planned communities to the creation of well-designed homes, we are committed to cultivating exceptional life experiences for our customers, partners, employees, and members of the community. As part of Brookfield - one of the largest alternative asset managers in the world - we harness our resources to bring a fresh approach, unparalleled creativity, relentless innovation, and sound Sustainability practices to the planning, development, and management of buildings everywhere. From offices, retail spaces, and logistics facilities to multifamily residences, hospitality establishments, and mixed-use structures - we are reimagining real estate from the ground up. If you're ready to be a part of our team, we encourage you to apply. Job Description

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