University Of Southern California · Los AngelesPrepare for this interview
EliteAI-generated questions, company research, and talking points tailored to this role
USC Department of Anesthesiology, Program of Nurse Anesthesia is seeking a highly organized, detail-oriented Program Assistant to support the day-to-day operations of a dynamic graduate-level program. This individual will play a key role in coordinating administrative functions, supporting student clinical scheduling, and ensuring efficient program operations in collaboration with faculty and staff. Essential job duties include, but are not limited to: Coordinate and manage nurse anesthesia student rotation schedules. Collaborate with the clinical site on student credentialing Maintain and track student case logs and related documentation Organize and prepare application files for program admission Coordinate admission, orientation, and graduation processes Support program operations through ongoing administrative duties, including document preparation, correspondence, and recordkeeping Collaborate closely with a second administrative assistant to ensure continuity and efficiency of workflow Manage multiple projects simultaneously and prioritize tasks in a fast-paced academic environment Facilitate communication among the program, students, faculty, clinical training sites, and other stakeholders. Assist with budget tracking, including reviewing and interpreting budget ledgers Utilize and adapt to various scheduling systems and program-specific applications Provide general support to the Program Director and Assistant Program Director Required Qualifications: Bachelor's degree (BA or BS required) & 1 year of related work experience Strong proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint) Demonstrated experience with scheduling systems and calendar management Ability to interpret basic budget or financial ledger information Excellent organizational skills with the ability to manage multiple ongoing projects Strong attention to detail and problem-solving skills Effective written and verbal communication skills Ability to work collaboratively in a team-based environment
How well this role fits your profile.
Worked at University of Southern California? Share your experience