Project Executive/Coordinator

Requirements

• Diploma in Architectural Sciences, Civil Engineering or Project/Construction Management
• 3-5 years of experience supporting Project Executives in the delivery of development projects
• Knowledge of the building development/redevelopment industry
• Familiarity with construction methods and the building codes
• Effective communication skills including verbal, written and presentation skills
• Proven ability to work effectively both independently and in a team based environment
• Demonstrated willingness to be flexible and adaptable to changing priorities
• Strong multi-tasking and organizational skills

Additional Information

The Project Coordinator is responsible for directing, organizing and controlling project activities, under the direction of a Project Executive (PE) & Project HOD or Director. - Attend client meetings and assist with determination of project requirements - Assist the PE in the drafting and issuance of project proposals, RFP's, tenders, budgets, cash flows and preliminary schedules - Prepare project organization and communication charts - Chair site meetings and distribute minutes to all project team members - Track the progress and quality of work being performed by design disciplines/trades - Use project scheduling and control tools to monitor projects plans, work hours, budgets and expenditures - Effectively and accurately communicate relevant project information to the client and project team - Ensure clients' needs are met in a timely and cost effective manner - Review field inspection reports from Consultants throughout the lifecycle of the project - Issue Contracts, Letters of Intent, Purchase Orders, etc. - Maintain Contract Execution Tracking Log - Assist the PE in the review of Contractor quotations to ensure that only fair and reasonable pricing is recommended for approval - Track & manage contemplated change notices and change orders in the database - Prepare substantial completion certificates and ensure all required project close out documents are obtained - Communicate ideas for improving company processes with a positive and constructive attitude, and for developing this attitude in others - Keep the Project Executive (PE) and others informed about project status and issues that may impact client relations

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