Support the CEO directly on China launch priorities, including scheduling, preparation, follow-ups, and execution of key initiatives
Assist in setting up the China office from scratch, including vendor coordination, basic operational setup, documentation, and local administrative processes
Build and manage relationships with recruitment agencies, hiring partners, and service providers to support early-stage hiring
Coordinate early hiring processes and interview logistics, working closely with internal TA teams and external recruiters
Act as a central coordination point across HR, Finance, Operations, and Product teams to ensure China-related workstreams stay on track
Prepare materials, summaries, and briefing notes for meetings, hiring discussions, partnerships, and business setup
Handle ad-hoc tasks and urgent execution needs with speed, flexibility, and strong judgment
Requirements
Experience in operations, executive support, startup operations, office administration, or business coordination
Strong organisational skills with the ability to manage multiple priorities in a fast-moving, unstructured environment
Comfortable working closely with senior leadership and handling sensitive or confidential information
Strong communication skills, with confidence engaging external stakeholders (e.g. recruiters, vendors, partners)
Hands-on, proactive mindset - able to figure things out independently without a defined playbook
Willingness to take on both operational and business-facing responsibilities as needed
Familiarity with the China business environment (e.g. vendors, hiring landscape, basic admin processes) is a plus
(Background is flexible. We care most about execution ability, adaptability, and ownership.)
How We Work
Interview Process
If there is a potential fit, we will arrange 3-4 rounds of interviews.
Interviews may be conducted via online meetings or onsite, depending on location.
We value efficiency and direct communication, and aim to provide timely feedback and decisions.
Successful candidates will have the opportunity to join a team building AI products with real-world impact at global scale.
Benefits
Flexible schedule
Additional Information
Company
A1 is building a proactive AI smart assistant for everyday users to bring intelligence to conversations, errands, organising and workflows.
Our product focuses on achieving high reliability for long-running workflows, persistent context, and real-world task completion. The system must handle multi-step reasoning, interact with external tools, and remain reliable despite non-deterministic model behavior.
Role
The Special Officer is a foundational, execution-focused role supporting A1's China market entry and local setup.
You will work closely with the CEO and early leadership team to drive the day-to-day execution required to establish A1's presence in China. This includes office setup, cross-functional coordination, early hiring support, and ensuring all launch-related workstreams move forward effectively.
This is a highly hands-on role with broad scope. It is well suited for someone who is comfortable operating in ambiguity, enjoys building from 0 to 1, and takes strong ownership of execution.
This is not a purely administrative role - beyond coordination and logistics, you will also help build local networks, engage recruiters and partners, support early hiring, and drive key operational initiatives during the launch phase.
Bjakcareer · China