Contract Coordinator I - Business Operations

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Job Description Summary Department - Health Job Description OPEN UNTIL FILLED Job Type: Classified Job Classification: 5519 - Contract Coordinator I Salary Grade: 11 Pay Range Hiring Range: $54,891 - $65,873 Annually Pay Range: $54,891 - $76,856 Annually Range Explanation: Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. Pay Range is the entire compensation range for the position. The first review of applications will be on 5/15/2026. The Contract Coordinator I is a key contributor within the Pima County Health Department Grants and Contracts team, supporting the development and processing of contracts and procurements through thoughtful analysis, strong collaboration, and a proactive approach to problem-solving. This position works closely with Health Department divisions to help develop contract and procurement documents, guide items through internal review, and support timely, accurate processing in alignment with County requirements. This role also serves as an important liaison with the Procurement Department to conduct procurements and route items for approval through the Procurement Department, the Grants Management & Innovation Department, and the Board of Supervisors, when required. The position is ideal for someone who brings initiative, sound judgment, attention to detail to their work, and who enjoys partnering with internal stakeholders to move complex processes forward. The Contract Coordinator I plays an important role across all phases of the procurement and contracting process, using critical thinking to evaluate information, identify issues, recommend practical solutions, and support successful outcomes. Through clear communication, teamwork, and a customer-focused mindset, this position helps strengthen procurement and contracting operations across the Pima County Health Department. Duties Include: Leads the procurement process for complex public service contracts, including developing procurement strategies, drafting RFPs, evaluating proposals, and negotiating contract terms and conditions. Manages the contract lifecycle from initiation to closeout, ensuring compliance with regulatory requirements, organizational policies, and industry standards. Monitors contract performance and adherence to contractual obligations, timelines, and quality standards. Conducts regular contract reviews and audits to identify risks, issues, and opportunities for improvement. Provides guidance and assistance to junior staff on contract administration, procurement procedures, and contract management best practices. Serves as a liaison between the organization and external vendors, stakeholders, and legal counsel during contract negotiations and dispute resolution. Develops and maintains effective relationships with internal departments to facilitate collaboration and communication on contract-related matters. Prepares and presents reports, presentations, and recommendations to senior management regarding contract status, performance metrics, and compliance issues. Participates in the development and implementation of contract management policies, procedures, and training programs. Ensures accurate documentation, record-keeping, and archiving of contract documents, amendments, and correspondence. Essential Functions: As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department's need and will be communicated to the applicant or incumbent by the supervisor. Assists in the procurement process for public service contracts, including drafting requests for proposals (RFPs), evaluating bids, and recommending contract awards; Coordinates contract negotiations between the organization and vendors, ensuring terms and conditions align with program objectives and regulatory requirements; Monitors contract performance and compliance with contractual obligations, timelines, and deliverables; Maintains accurate and up-to-date records of contract documents, amendments, and correspondence; Facilitates communication and collaboration between internal departments, external vendors, and stakeholders involved in contract implementation; Assists in resolving issues and disputes related to contract interpretation, scope changes, and performance discrepancies; Prepares reports and presentations summarizing contract status, performance metrics, and outcomes for management review; Supports the development and implementation of contract management policies, procedures, and best practices; Provides guidance and assistance to program staff o