Project Coordinator

About the role

Facilitates communication and orchestrates services working directly with sales, operations and customers throughout workplace service planning and implementation. Essential Duties and Responsibilities Receive, review, enter and confirm project and service requests Follow administrative process for customer set up and credit approval Establish certificates of insurance Coordinate walkthroughs Coordinate planning calls to develop scope and communicate service requirements and client expectations Document final scope, timelines and pricing Generate proposals Establish signed orders for service Obtain client specific purchase orders, tracking numbers and approvals Coordinate with sales, project management, operations and customers to plan and implement services Thoroughly communicate with all parties throughout service delivery Track timelines and document progress relative to established benchmarks Document scope changes and oversee change order management process Collect and consolidate costs and manage the close out process Job Skills Required: Excellent verbal and written communication skills Highly customer service oriented Ability to prioritize and re-prioritize as situations and needs change throughout the workday Ability to multi-task and organize workflow to manage daily responsibilities, meet deadlines and prioritize work Strong analytical and problem solving skills Excellent attention to detail and follow through Ability to work under deadlines and specific time frames Ability to develop and maintain positive working relationships with internal and external customers Ability to demonstrate initiative and to work with minimum supervision