Payroll and Tax Specialist

Benefits

Additional Information

Job location: Flexible east coast locations are preferred. Remote or hybrid work arrangements are acceptable. Are you eager to develop your excellence in an inclusive, collaborative, and empowering community? Do you have excellent problem-solving skills and a high level of attention to detail and accuracy? Are you able to work in a fast-paced environment and handle and prioritize multiple tasks and meet deadlines? If so, please read on! Your new role As our new Payroll and Tax Specialist, you will play a key role in supporting payroll operations across the U.S. while partnering closely with HR, Finance, and external vendors. This role is responsible not only for payroll processing, but also for ensuring compliance with multi-state tax regulations, resolving complex payroll issues, and supporting audit and correction activities. Your key responsibilities will be: Ensure compliance with federal, state, and local payroll tax regulations, audit employee tax setups, including multi-state and local taxation, and maintain and update state tax configurations. Manage payroll corrections, including W-2C processing and amended tax filings. Assist with calculating the organization's payroll on a regular basis (e.g., weekly, bi-weekly) using ADP Workforce Now. Process timely payment of wages, salaries, bonuses, and deductions accurately. Maintain and update payroll information, including employee records and payroll adjustments. Generate and distribute payroll reports and statements. Prepare manual checks and wire requests as needed. Address and resolve payroll-related queries from employees. Collaborate with HR and finance departments to ensure proper integration of payroll data. Assist in the preparation of financial audits related to payroll. Your new team The Payroll and Benefits team takes pride in keeping Ramboll running smoothly, enabling bright minds throughout the organization to focus on their areas of expertise as we tie together all parts of the business. We provide support, coordinating efforts and securing common ground for the development and servicing of clients and markets. About you From the moment you start at Ramboll, we will support your personal and professional development so that you can continue to grow with the company. While we look forward to supporting your continued learning and development, for this role we have identified some qualifications, skills, and capabilities that will set you up for success. These include: A minimum of 5 years of experience performing payroll functions. Strong knowledge of US Payroll Tax Regulations and the ability to ensure compliance with federal, state, and local payroll tax regulations, audit employee tax setups, including multi-state and local taxation, and maintain and update state tax configurations. Strong knowledge of payroll systems and software (e.g., ADP, Paychex, SAP). Familiarity with labor and tax laws. Strong attention to detail and accuracy. Good communication and interpersonal skills. Ability to handle sensitive information confidentially. What we can offer you Generous Paid Time Off Excellent health and retirement benefits Investment in your development Leaders you can count on, guided by our Leadership Principles Appreciation for the unique person you are The long-term thinking of a foundation-owned company Inspiration from colleagues, clients, and projects Salary Transparency At Ramboll, we are committed to fair and transparent compensation practices that support our people and our purpose of creating sustainable societies. The anticipated base salary range for this position is $75,000 - $86,000 per year. This range reflects the compensation we reasonably expect to offer at the time of posting. Actual compensation will vary based on factors such as location, skills, experience, education, and internal equity. Because we operate across multiple U.S. markets, pay may differ depending on the cost of labor in specific locations. In addition to base salary, this position may be eligible for bonus, overtime or other forms of compensation and we offer a comprehensive benefits package that supports well-being, professional development, and work-life balance. Our recruiters are happy to share more about the specific salary range and total rewards package applicable to your location during the hiring process. Work at the heart of sustainable change Ramboll is a global architecture, engineering, and consultancy company. We believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that's where we start - and how we work. At Ramboll, our core strength is our people, and our history is rooted in a clear vision of how a responsible company should act. Being open and curious is a cornerstone of our culture. We embrace an inclusive mindset that looks for fresh, diverse, and innovative perspectives. We respect, embrace, and invite diversity in all forms to actively cultivate an environment where everyone can g

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