Subcontractor Ledger Clerk

Responsibilities

• To take ownership of subcontractor ledger, helping to ensure transactions are recorded accurately, completely, and on time
• Set up new subcontractor accounts in Coins, maintain insurance records, and check tax treatment with HMRC in line with company procedures
• Process subcontractor and labour invoices accurately and in line with agreed terms
• Match invoices to purchase orders and supporting documents
• Maintain the monthly invoice tracker so the business has clear visibility of invoices, upcoming payments, and aged debt
• Manage the payment run process, preparing runs, obtaining approvals, and scheduling payments to help ensure subcontractors are paid correctly, on time and in line with company policy
• Reconcile subcontractor accounts regularly, identify discrepancies, and work with others to resolve quickly and efficiently
• Investigate payment queries and work closely with subcontractors and internal teams to find solutions and maintain positive relationships
• Support financial reporting on subcontractor transactions, including balance sheet reconciliations and audit requirements
• Ensure compliance with financial regulations, particularly CIS, as well as company policies and contractual requirements
• Submit the monthly CIS return accurately and on time
• Manage utility charges, ensuring council tax, gas, water, and electricity costs are tracked and processed accurately
• Maintain sales ledger accounts, raise invoices when needed, and follow up overdue payments promptly
• Support the Management Accountant during busy periods, which may involve work outside the direct remit of this role
• Skills and personal attributes
• Experience of working with subcontractors within the construction industry preferred
• Confidence using accounting systems and Excel spreadsheets
• A strong eye for detail and pride in producing accurate work
• Good organisation skills and the ability to manage priorities in a busy team environment
• Clear communication skills and a collaborative approach, with the confidence to take ownership of your work and support those around you

Additional Information

We are leading the search for an experienced Subcontractor Ledger Clerk to join our client, a construction company in High Wycombe, on a permanent basis. They're looking for a proactive and organised individual to join the finance team as Subcontractor Ledger Clerk; someone who enjoys working with people, takes pride in accurate work, and wants to play an important role in supporting both colleagues and subcontractors.

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Company Intel

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