Admin Specialist I

About the role

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters! Description of Work The Combined Records Section provides centralized oversight and management of all records for the North Carolina Department of Adult Correction (NCDAC) and the North Carolina Post-Release Supervision and Parole Commission. The section ensures efficient use of records and materials, minimizes duplication, and maintains accurate information essential to the identification, location, and supervision of individuals convicted under North Carolina law. Combined Records collaborates with law enforcement, courts, correctional agencies, and other criminal justice partners to support identification processes, statistical needs, sentence calculation, and secure recordkeeping. The Administrative Specialist I (ASI) serves as a key operational support role within Combined Records. This position ensures seamless day‑to‑day business operations, including administrative functions, procurement coordination, workspace logistics, and technical access support. The ideal candidate is detail-oriented, organized, and capable of managing multiple responsibilities in a fast‑paced environment. Key Duties and Responsibilities: - Coordinate daily business operations, including workspace logistics, asset management, equipment inventory, and motor fleet assignments. - Manage procurement activities by identifying staff needs, evaluating vendors, facilitating purchases, and ensuring timely payment of authorized charges. - Provide technical access support by maintaining staff security clearances, digital profiles, and user access credentials; troubleshoot and escalate IT issues as needed. - Maintain and update administrative documents, forms, staff directories, and website content for the Combined Records section. - Deliver comprehensive administrative support, including assistance with general office management, recordkeeping, public contact, and other duties as assigned. Knowledge Skills and Abilities/Management Preferences Salary Range $39,244.00 - $68,679.00 The Posting Will Close At 11:59 P.M. The Night Before The End Date Repost - Previous Applicants Do Not Need To Reapply In Order To Be Considered For This Vacancy. Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required . Applicants who possess the following skills are preferred: - Knowledge of NCDAC policies, procedures and protocols handling confidential records - Knowledge and application techniques pertaining to personal computers, the Offender Population Unified System (OPUS) and OmniDocs - Ability to communicate clearly and effectively orally and in written form and handle multiple tasks simultaneously - Ability to work independently and adapt to frequent shifts in job priorities, especially when emergencies arise - Ability to work in a fast-paced and high-stress environment About the Division of Combined Records The Combined Records section is responsible for the development and maintenance of offender records and the calculation of sentences for all offenders who are incarcerated in the North Carolina Department of Adult Correction facilities. The staff at Combined Records obtain information from a variety of sources, including the courts, the Post-Release Supervision/Parole Commission, the North Carolina Department of Justice, the Attorney General's Office, and federal, state, and county law enforcement agencies. The section also provides auxiliary services to the Post-Release Supervision/Parole Commission, Community Supervision, and the Extradition Office. State Benefits Information : The State of North Carolina offers a comprehensive benefits package including: Health Insurance options Retirement Plans NCFlex Supplemental Benefits Paid Vacation, Sick, and Community Service Leave Paid Parental Leave Visit the State Benefits website for additional information. Application Process NCDAC uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant