Office Coordinator

Requirements

• High school diploma or equivalent preferred
• At least 2 years of experience in administrative, office support or customer service role preferred
• An equivalent combination of education and/or relevant work experience may be substituted in lieu of minimum qualifications
• Earned and ability to maintain state property and casualty insurance license required.
• Team player with a great attitude, self-motivation and the ability to work in a fast-paced environment
• Proficiency with Microsoft Office Suite; ability to quickly learn new software tools
• Strong verbal and written communication skills
• Excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment
• What makes us different than all the rest?
• Our Vision: To be everywhere risk exists - today and tomorrow. Helping protect what matters most.
• Our Mission: To protect and support the aspirations of individuals, families and businesses. To empower our employees to learn, grow and make a difference in their communities.
• Our Core Values:
• Entrepreneurship: We encourage innovation and educated risk-taking.
• Integrity: We do the right thing every time.
• Teamwork: We work together to maximize results.
• Accountability: We measure and take responsibility for outcomes.
• Service: We serve customers, communities and colleagues.
• We are the perfect fit if you:
• Are seeking a progressive work environment at a rapidly growing organization
• Have an entrepreneurial spirit and are challenged by the opportunity to grow the business
• Are focused on learning and development to enhance your industry knowledge and expertise
• Are a self-starter willing to invest time and energy to learn the technical aspects of our business
• Believe in integrity and building success by developing relationships with others
• Why Choose HUB?
• When you join the team at HUB International, you become part of a global insurance broker, providing a broad array of property, casualty, risk management, life and health, employee benefits, investment and wealth management products and services.
• Becoming a part of HUB means that you thrive in an entrepreneurial and fast paced team environment supported by over 20,000 professionals in 600+ offices across North America, Canada and Puerto Rico.
• What we offer you:
• A rewarding career helping local businesses in the community
• Rewards for top performers
• Medical/dental/vision/life insurance
• Paid Parental Leave
• Health Savings Account
• 401k matching program
• Voluntary insurance options
• Life and disability Plans
• A work/life balance because that's important for all of us
• Opportunity to learn from the expertise o

Benefits

Additional Information

Are you a dynamic, results-oriented professional seeking a challenging and rewarding career? If so, this role may be the perfect fit for you! At HUB, we value education, innovation, and continuous learning, and we're excited to support you on your career journey. As an Office Coordinator , you will be the first point of contact for guests, clients, and employees, ensuring a welcoming and professional environment. This role manages front desk operations, including phone and email communications, visitor management, scheduling, and coordination of the office. The Office Coordinator also supports facility needs, event logistics, and culture initiatives to ensure the smooth operation of the office and a positive workplace experience. Your job responsibilities as an Office Coordinator: Greet and assist visitors and clients upon arrival, directing them to the correct conference rooms or contacts. Create an inviting and collaborative culture for employees, clients, and guests. Answer and direct all main line calls, providing exceptional customer service and scheduling for designated team members. Assist in organizing department events across fun/educational, HUB gives, and wellness categories. Process all incoming mail Prepare bank deposits Provide administrative support Provide support to other departments as needed. Maintaining inventory of admin and kitchen supplies Ensuring office tidiness and security at end of shift Maintaining the conference room meeting schedule Must be able to maintain regular and predictable attendance. Must be able to arrive and leave at scheduled times. Perform other related duties as assigned by the manager.

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