Executive Assistant

About the role

Location: London (4 days in the office) Type: Full Time Contract type: Perm Application: Closing date Sunday 7th June. Early applications encouraged. We are expanding our Executive Support team and are looking to bring in an additional experienced Executive Assistant as a result of Executive Team growth. This role is key to provide the Exec Team (Group Management Board) with the necessary day-to-day professional and personal service and support, enabling them to focus on delivering the PureGym strategic agenda. Key Duties will Include: Time and Schedule Management: Excellent diary management across multiple diaries Experience in annual schedule design - linked to public company standards and board and bond/investor update requirements Experience planning and executing on-site and off-site meetings and events Service and Relationships: Interface between Executive Team ensuring communication and relationships are strong Interface to external stakeholders/Board (LGP, KKR etc.) Manage inbound queries and invites professionally and appropriately Letter and email drafting/management Meeting support - deck preparation and where necessary minute taking Travel: Domestic and International Travel Flight bookings Train bookings Hotel bookings Taxi bookings Visa procurement when necessary Personal support: Management of work commitments in line with personal and family commitments Expenses - inputs and authorizations Personal moments - birthday gifts & cards etc. Personal support - shopping, fetching, carrying, delivering, personal appointments and family interface Office Management: Welcoming visitors, being the face of the brand, organising refreshments, where needed Manage post and correspondence distribution Meeting room management to include working closely with the IT Team on all IT equipment needs Ordering and managing stationary supplies General office organisation, ensuring all facilities are clean and tidy at all times and stocked with the necessary snacks and drinks for our team members and any external visitors Responsible for office internal communications Managing any office maintenance issues that arise and liaising with third parties e.g... the cleaner Liaising with the reception team on building and maintenance issues, visitor registration, contractors and deliveries Monthly office H&S checks and reporting to the H&S team Supporting the PureGym engagement agenda: General support with organising company-wide events and conferences Responsible for creating a great community in the London and Leeds office, bringing our culture to life, by organizing an annual calendar of events and working with the Employee Communications Manager and the culture committee to drive employee engagement. The Person Skills required: Confidence and capability using all of the following to a good standard: PowerPoint, Word and Excel Diary management through Outlook Skilled in written communication Skilled host and 'face of the brand' to external partners or stakeholders Excellent organisational skills Outstanding attention to detail Personal approach to work: Eager to learn from Exec Team and be exposed to an environment where decisions are made and executed Proactive approach to work and making the lives of the exec easier Service focused with incredibly high standards Private and confidential in nature - discrete and unassuming Protective of their stakeholders Organised, helpful and calm under pressure with the ability to prioritise and communicate appropriately Adaptable and flexible depending on what is needed day-day