Efficiently coordinate and manage the calendars of senior team members, ensuring optimal use of their time.
Organise meetings, appointments, and conference calls, handling all logistical details with precision.
Prepare and distribute agendas, minutes, and follow-up actions to ensure seamless meeting execution.
Event Planning and Coordination
Support the planning and execution of high-profile corporate events, including conferences, seminars, and team meetings.
Prepared to own end-to-end delivery of an event, including venue sourcing, budgets, supplier management, technical production along with ensuring consistently high standards.
Comprehensive Administrative Support
Manage incoming and outgoing communications, including emails, phone calls, and correspondence, with professionalism and discretion.
Maintain organised departmental files and records, ensuring easy access to critical information.
Prepare polished reports, presentations, and documentation that support the team's strategic objectives.
Travel and Logistics Coordination
Arrange detailed travel itineraries, including accommodations, transportation, and schedules, ensuring all plans align with company policies and budgets.
Proactively resolve any travel-related issues to ensure smooth journeys for team members.
Communication and Stakeholder Engagement
Serve as a central point of contact for internal and external stakeholders, fostering positive relationships.
Facilitate clear and efficient communication within the Corporate Affairs team and across other departments.
Special Projects and Strategic Support
Contribute to the success of special projects and initiatives by providing administrative, research, and analytical support.
Take ownership of ad hoc tasks and assignments, ensuring timely and high-quality delivery.
Experience / Competences
Essential
Proven experience in an administrative or team support role, ideally supporting senior leadership.
Experience in event planning and coordination, including managing budgets and liaising with vendors.
Strong organisational skills with the ability to manage multiple tasks, prioritise effectively, and meet tight deadlines.
Excellent written and verbal communication skills, with a professional and approachable demeanour.
Experience coordinating complex diaries, meetings, and travel arrangements.
Strong attention to detail and accuracy in all tasks, including document preparation and record management.
Ability to handle confidential information with discretion and maintain a high level of professionalism.
Demonstrated ability to work both independently and collaboratively in a fast-paced environment.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
Desired
Familiarity with corporate environments, particularly in financial services or communications.
Knowledge of travel booking systems and tools.
Proactive mindset with a track record of identifying and implementing process improvements.
Exposure to working with internal and external stakeholders at various levels of an organisation.
Job Band & Level: Support, 3
#LI-Hybrid #LI-ASO
Not The Perfect Fit?
Concerned that you may not meet the criteria precisely? At TP ICAP, we wholeheartedly believe in fostering inclusivity and cultivating a work environment where everyone can flourish, regardless of your personal or professional background. If you are enthusiastic about this role but find that your
Benefits
Vision insurance
Additional Information
The TP ICAP Group is a world-leading provider of financial markets infrastructure and data.
Our purpose is to provide clients with access to global financial and commodities markets, improving price discovery, liquidity, and distribution of data, through responsible and innovative solutions.
Through our people and technology, we connect clients to superior liquidity and data solutions.
The Group is home to a stable of premium brands. Collectively, TP ICAP is the largest interdealer broker in the world by revenue, a leading Energy & Commodities broker, the world's leading provider of OTC data, and an award winning all-to-all trading platform.
Founded in London in 1866, the Group operates from more than 60 offices in 28 countries. We are 5,400 people strong. We work as one to achieve our vision of being the world's most trusted, innovative, liquidity and data solutions specialist.
Role Overview
In this multi-faceted role, you'll provide vital support to senior leaders, including the Group Director of Corporate Affairs , Group Head of Marketing and Communications , and Group Head of Investor Relations , while also taking ownership of event management responsibilities and working closely with our Group Events Manager. Your contributions will be key to ensuring the seamless operation of daily activities and enhancing the overall efficiency of the department. The role requires a confident, proactive individual with strong attention to detail.
Tp · London, UK