Director, Investment Operations & Portfolio Analytics

About the role

Our client is a Singapore-based single-family office managing a concentrated global public-markets investment portfolio across listed equities, ETFs, listed options, cash, margin facilities, private banking relationships and brokerage accounts. The client is seeking a senior professional to build and manage the operating infrastructure of the investment office. The role will support portfolio analytics, broker and private bank coordination, financing terms comparison, trade implementation support, risk and exposure reporting, regulatory filing coordination, and investment process documentation. This is a non-discretionary role. The candidate will not have authority to make independent investment decisions, determine position sizing, initiate trades, rebalance portfolios, roll options or act as portfolio manager. All investment decisions remain solely with the Principal / CIO. The role is responsible for ensuring that investment decisions are implemented accurately, documented properly, and supported by robust operational, analytical and compliance infrastructure.

Responsibilities

• Portfolio Analytics & Investment Support
• Prepare portfolio-level analysis across listed equities, ETFs, listed options, cash, margin and financing facilities.
• Maintain regular dashboards covering gross and net exposure, single-name concentration, sector exposure, delta-adjusted exposure, option Greeks, liquidity profile, margin usage, portfolio margin excess, counterparty exposure, cash balances and settlement exposure.
• Support pre-trade and post-trade analysis, including impact of proposed transactions on margin, liquidity, concentration, financing capacity, exposure and regulatory thresholds.
• Prepare investment support materials, market summaries, broker comparisons, risk notes, trade implementation memos and post-trade reviews.
• Coordinate trade implementation only pursuant to written instructions from the Principal / CIO.
• Maintain a complete audit trail of investment instructions, execution records, trade confirmations, broker communications, post-trade checks and portfolio records.
• Broker, Private Bank & Counterparty Management
• Manage day-to-day relationships with private banks, brokers, custodians, prime brokers and trading platforms.
• Compare and negotiate commercial and operational terms across counterparties, including custody fees, financing spreads, margin terms, portfolio margin treatment, concentration limits, option trading permissions, collateral treatment, cash sweep rates, FX spreads and securities lending terms.
• Maintain a counterparty matrix comparing financing capacity, haircut methodology, eligible collateral, operational quality, execution quality, reporting quality and relationship coverage.
• Coordinate account opening, KYC, tax forms, W-8BEN-E, CRS / FATCA documentation, authorised signatory setup and ongoing bank due diligence requests.
• Ensure all bank and broker communications relating to trade instructions, portfolio reporting, financing, collateral and settlement are properly archived.
• Regulatory Filing & Compliance Coordination
• Coordinate with external U.S. securities counsel, Singapore tax advisers, auditors, corporate secretary, fund administrator and EDGAR filing agents.
• Maintain a regulatory filing calendar covering SEC Form 13F, SEC Form 13H / Large Trader reporting, 13D / 13G monitoring, EDGAR access, broker LTID communication, quarterly holdings data preparation, Singapore fund tax incentive documentation, and audit and tax deliverables.
• Prepare data packs for external counsel and filing agents, including holdings, CUSIPs, market values, listed options positions, broker information, trading volume data and account mapping.
• Monitor 13H trading thresholds and coordinate LTID-related broker communications.
• Support 13F quarterly data preparation, including matching holdings against relevant securities lists, reconciling quarter-end positions and preparing review files for external counsel.
• Maintain internal records of regulatory advice, filing decisions, adviser memos and supporting documentation. The role is not expected to provide legal advice; interpretations will be made by external counsel.
• Investment Operations, Controls & Reporting
• Design and implement maker-checker controls for payments, transfers, trade records and bank instructions.
• Coordinate with accountants, auditors and tax advisers for year-end reporting, investment schedules, fund accounts and supporting documentation.
• Maintain internal policies for investment instructions, trade implementation, broker communications, data retention, regulatory filings and co

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at SMTP CONSULT PTE. LTD.? Share your experience