Unit Head - Program Reporting and Evaluation

About the role

The Mayor's Office of Management and Budget (OMB) is the City of New York's chief financial agency. OMB's staff of analysts and experts assembles and oversees the Mayor's expense and capital budgets, which fund the services and activities of approximately 90 City agencies and entities. The Community Development (CD) Task Force, within the OMB-Managed Grants subdivision, coordinates policy, monitors the budgets, and ensures compliance with applicable regulations for several grants the City receives from the U.S. Department of Housing and Urban Development (HUD) including, but not limited to, the - Community Development Block Grant Entitlement (CDBG) program; - CDBG-Disaster Recovery (CDBG-DR) program; and - CDBG: Pathways to Removing Obstacles to Housing (PRO Housing) program. Congress established the CDBG program in 1974 to provide Federal funds for housing, economic development, neighborhood facilities, and public support services that principally benefit low- and moderate-income persons. The City currently uses its CDBG Entitlement funds for various activities including, but not limited to, Housing Code enforcement, performing emergency repairs in privately-owned housing, supporting the rehabilitation of NYCHA properties, historic preservation, public services (e.g., education services, parks & recreational activities, senior services, homeless services), and planning activities. After Hurricane Ida, HUD authorized additional disbursements of funding to the City to recover and create a more resilient City. The CD Program Reporting and Evaluation Unit is responsible for the proactive programmatic administration and oversight of grant-funded programs as well as coordinating the completion and publication of various reporting documents. JOB DESCRIPTION: The Unit Head will be responsible for leading the CD Program Reporting and Evaluation Unit in undertaking core functions including but not limited to: - Program Administration: - Obtain working knowledge of applicable Federal, State, and City rules and regulations. Interpret, monitor, and communicate changes to staff and partner agencies. - Oversee, analyze, and evaluate programs funded with CDBG, CDBG-DR Hurricane Ida, and PRO Housing awards. - Liaise with agency contacts and supervise the provision of technical assistance and information to City agencies and subrecipients regarding programmatic and administrative operations. - Identify, analyze, and recommend solutions for various programmatic related issues in accordance with applicable Federal, State, and City regulations. - Collect and review procurement documentation, contracts, and invoices and assist in the preparation of Federal reimbursement requests. - Develop and maintain governing documents, such as memoranda of understanding, subrecipient agreements, certifications, and program policies and procedures. - Closely review governing and reporting documents for accuracy and completeness and guide staff through unit contributions to said documents with consideration program details and applicable Federal, State, and City regulations. - Guide staff to regularly evaluate the effectiveness of program indicators and work with agencies to better capture and convey the impact of CDBG and CDBG-DR funded accomplishments. - Contribute to the administration of training seminars on CDBG and CDBG-DR regulations to City agencies and subrecipients. - Reporting: - Coordinate unit reporting efforts including, but not limited to, the Consolidated Plan, CDBG-DR quarterly performance reporting, and CDBG-DR Action Plans; manage unit-wide data collection and preparation of these documents; draft and publish public notices to announce availability as needed. - Ensuring accurate and complete data entry into reporting systems including, but not limited to, the City's Grants Management System (GMS) and HUD's Integrated Disbursement and Information System (IDIS) and the Disaster Recovery Grant Reporting System (DRGR). - Maintain and update the City's CDBG website. - Other: - Maintain an open mindset with regards to learning and utilizing various technical systems including but not limited to: QGIS, ArcGIS, Adobe Suite, Microsoft Suite, and Google Earth. - Conduct special projects as needed, including ad hoc assignments, such as the production of special reports. - Assist in environmental reviews and related processes. - Represent the OMB Community Development Task Force at meetings with other OMB staff, City agencies, and other entities. In addition to the core functions of the Unit, the Unit Head will also be responsible for the day-to-day management of the Unit staff. - Oversee the Program Reporting and Evaluation Unit, including five full-time budgeted positions across two sub-units. - Work with other task force members to develop and implement trainings to ensure analysts are supported