Administrative Expense Clerk

Responsibilities

• Finance and Expense Operations
• Prepare, track, and reconcile expense reports and reimbursements in compliance with company policies
• Process check requests and accurately code, review, and verify vendor invoices
• Maintain and update vendor account records with precision
• Track and record purchase orders and ensure timely payment processing
• Travel and Reporting Support
• Coordinate complex domestic and international travel arrangements in accordance with firm guidelines
• Conduct research and generate reports using internal systems and online tools
• Administrative and Office Support
• Provide comprehensive administrative support, including document management and correspondence
• Communicate schedule updates (absences, time-off, coverage changes) as required
• Offer front-of-office (reception/concierge) or back-of-office (mail services) coverage when needed
• Client and Team Experience
• Deliver consistent 5-star customer service across all forms of communication
• Build strong internal relationships and maintain discretion with sensitive matters
• Assist with cross-training and support backup staff as needed
• What You Bring
• Strong written and verbal communication skills with a polished, professional demeanor
• Advanced organizational skills and the ability to manage multiple priorities independently
• Solid numerical aptitude and comfort working with financial documentation
• Proficiency in Microsoft Office Suite
• Calm, adaptable approach in fast-paced or high-demand environments
• Commitment to confidentiality and operational excellence

Requirements

• High school diploma or equivalent required
• 2+ years of experience in expense processing, financial administration, or related office support preferred
• Demonstrated ability to learn new systems and follow compliance guidelines
• Physical Requirements
• Ability to lift or move items up to 40-60 lbs. (with wheeled carts when applicable)
• Ability to sit, stand, or walk for extended periods and operate standard office equipment
• Why This Role Matters
• This position plays a critical role in maintaining financial accuracy, operational efficiency, and an exceptional internal client experience. Your attention to detail and service mindset directly contribute to the professionalism and success of the organization.

Benefits

Additional Information

#Entrylevel Reports To: Client Services Supervisor, Client Services Manager, or equivalent leadership Schedule: Monday-Friday | 8:00 AM - 5:00 PM Make an Impact Behind the Scenes Are you detail-driven, service-oriented, and confident managing financial processes with precision? We're looking for a proactive Administrative Expense Clerk who thrives in a fast-paced, professional environment and takes pride in delivering exceptional service. In this role, you'll be the engine behind accurate expense management and seamless office operations - ensuring invoices are processed, payments are timely, travel is flawlessly coordinated, and internal teams receive best-in-class support. If you enjoy balancing numbers with customer service and organization with adaptability, this opportunity is for you.

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