Administration and Youth Assistant - Canada Summer Jobs

About the role

For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here. Mission Statement The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. Job Description: The Administrative Assistant & Community Ministries Worker B supports the work of the ministry team, offering general office/clerical support, and assisting in providing a fun, safe, and exciting environment for the youth of our community. This a Fixed Term Contract Position. Kindly review the eligibility criteria for the Canada Summer Jobs program using the link below before applying. https://www.canada.ca/en/employment-social-development/services/funding/canada-summer-jobs/applicant-guide/who-can-apply.html Canada Summer Jobs Program requirements apply. Individuals who required employer-specific work authorization (e.g., international students on study permits) are not eligible under this program. Recent immigrants are eligible if they are Canadian Citizens or permanent residents. This position is funded through the Canada Summer Jobs program. Applicants must meet program eligibility requirements, including age and legal status criteria. Responsibilities and Accountabilities: Administration: 50% Performs general office duties such as switchboard operation; responding to general inquiries; greet and escort visitors; file documents electronically or manually; photocopies and distributes materials as requested; resolves routine inquiries; processes incoming/outgoing mail (occurs weekly and as vacation coverage); web page management. Books appointments for Family Services guests, updates client files with current information. Maintains databases as required (e.g. L2F) Assist with pantry and "free shelf" organization May attend meetings, prepare agendas and takes/circulates minutes. Produces various written materials such as thrift store vouchers, posters, brochures, registrations, surveys, thank you letters, etc. May receive requests and order supplies & materials for all departments. Handles and ensures the protection of extremely confidential and sensitive client and or program files and information. Performs other job-related duties as assigned. Children & Youth Programming: 50% Assists in the planning, execution, and evaluation of various programming for children and youth, such as Junior and Senior BRAVE groups and other related children and youth programming or duties. Assists with Kids Holiday Camp; planning and traveling to/from camp along with the assigned leadership team. Develop and execute promotional materials for programming. May plan for and prepare crafts and snacks. Contributes to the development of children and youth and their families by mentoring, encouraging, and modeling appropriate attitudes and behaviours. Provides input in planning and assists with the implementation of appropriate age-based activities according to skill and learning levels that promote social interaction and personal development. May assist in orientating new youth and families. Ensures that all information about youth, family, staff, visitors and volunteers is kept strictly confidential; and that activity records and statistics are confidentially secured. Assists with effective risk management, monitoring food safety, medication storage/disbursement, allergies, facility cleanliness/maintenance; completes reports and files incident reports as required. Works with the supervisor to ensure that programs meet contractual, legal, and internal accreditation requirements; ensures full compliance with child protection legislation and intervene when necessary. Performs other job-related duties as assigned. NOTE: Not all incumbents perform all of the duties described above but perform a similar range of duties. * Supported by task list. CRITICAL RELATIONSHIP MANAGEMENT Governance Boards and Councils: N/A Internal: Various internal Planning Committees External: External Donors, Guests, Community Families MANAGERIAL RESPONSIBILITY: Reports directly to the Corps Officer Direct reports: None Working Conditions: Serves in an office environment, within a busy CFS ministry and at various locations within the community (ie: Quarters, local parks, library). The location of work may create a possibility of experiencing the following disagreeable conditions: angry/abusive people and verbal

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