Human Resources Assistant / Scheduler

About the role

Draper is an independent, nonprofit research and development company headquartered in Cambridge, MA. The 2,000+ employees of Draper tackle important national challenges with a promise of delivering successful and usable solutions. From military defense and space exploration to biomedical engineering, lives often depend on the solutions we provide. Our multidisciplinary teams of engineers and scientists work in a collaborative environment that inspires the cross-fertilization of ideas necessary for true innovation. For more information about Draper, visit www.draper.com . Job Description Summary: The HR Assistant/Scheduler coordinates the scheduling of interviews as part of the hiring process by managing calendars, scheduling in-person and/or virtual interviews between candidates and hiring teams, sending confirmations and coordinating travel/expenses when applicable. They maintain Workday records, handle rescheduling, and ensure a positive candidate experience. This role will be hybrid with 3 days a week in the Cambridge office. Job Description: Duties/Responsibilities Coordinate and schedule phone screens and interviews (phone, virtual, and in-person) for candidates. Secure interview space for in-person interviews and leverage MS Teams for virtual interviews. Partner closely with Recruiters, Hiring Managers, and other stakeholders to align schedules and confirm interview logistics. Communicate clearly and professionally with candidates, ensuring they have the information they need to navigate the interview process. Utilize Workday ATS and internal tools to manage and track interview schedules and communications. Maintain data accuracy within Workday when scheduling interviews. Anticipate and resolve scheduling conflicts and changes quickly and efficiently. Provide timely updates and confirmations to all stakeholders. Ensure a consistently positive candidate experience. Support administrative aspects of the interview process, including calendar management, travel coordination for non-local candidates, expense processing post interview and follow-up communications. Skills/Abilities Exceptional attention to detail and ability to prioritize and handle multiple tasks in a fast-paced environment Excellent customer service skills Ability to communicate professionally with all levels of employees Ability to handle confidential information Self-motivated, well-organized and detail-oriented Tech Savvy: ability to move quickly between platforms and manage multiple systems at once (Teams, Outlook, Workday, etc.) Excellent written and oral communication skills are necessary to produce and deliver high-quality correspondence Ability to prioritize and plan work activities, use time efficiently and develop realistic action plans Proficiency in MS Office and calendar tools (e.g., Outlook) and ATS software (Workday preferred). Demonstrates accuracy and thoroughness and monitors own work to ensure quality Education High School diploma or equivalent

Requirements

• 1-2 Years experience in an administrative, human resources, operations or customer service role.
• Clerical background in a Human Resources-type position a plus
• Additional Job Description:
• Applicants selected for this opportunity will be required to obtain and maintain a government security clearance.
• Connect With Draper for Future Opportunities! If you don't find the right posting in our Career Opportunities, you may submit your resume for future consideration.
• Job Location - City:
• Cambridge
• Job Location - State:
• Massachusetts
• Job Location - Postal Code:
• 02139-3563
• The US base salary range for this full-time position is
• Draper is committed to creating an inclusive environment. We understand the value of inclusivity and its impact on a high-performance

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