Administrative Assistant to the Vice Dean for Graduate Studies - Arts and Sciences, Graduate Studies

Requirements

• Not Applicable
• Driver's License:
• A driver's license is not required for this position.
• More About This Job
• WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
• Education:
• Bachelor's degree or combination of education and/or experience may substitute for minimum education.
• Certifications /Professional Licenses :
• No additional certification/professional licenses unless stated elsewhere in the job posting.
• Work Experience:
• No additional work experience unless stated elsewhere in the job posting.
• Confidentiality, Decision Making, Detail-Oriented, Meeting Deadlines, Organizing, Prioritization, Problem Solving, Time Management, Verbal Communications, Written Communication
• Grade
• G09-H
• Salary Range
• $23.37 - $36.19 / Hourly
• Questions
• For frequently asked questions about the application process, please refer to our External Applicant FAQ .
• Accommodation
• If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
• All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
• Pre-Employment Screening

Benefits

Additional Information

Scheduled Hours 37.5 Position Summary The Office of Graduate Studies (OGS) seeks a self-motivated, highly organized, and detail-oriented Administrative Assistant to provide high-level administrative support to the Vice Dean of Graduate Education. The ideal candidate will demonstrate strong communication skills and the ability to manage multiple priorities in a fast-paced academic environment. The Administrative Assistant supports the Vice Dean of Graduate Education and OGS by scheduling meetings, preparing documents and presentations, creating meeting agendas and materials, coordinating travel, documenting meeting and conference outcomes, and performing other administrative duties as required. Additionally, this position provides front-desk support in the office and assists with general OGS event coordination, ensuring efficient daily operations and a friendly environment. Job Description Primary Duties & Responsibilities: Provides administrative assistance to the Vice Dean of Graduate Education. Performs all job functions such as scheduling meetings; composing a variety of materials, including confidential reports and correspondence; managing files; taking phone messages/emails and handling those deemed appropriate; and researching topics as needed. Coordinates events and programming on either university cycles or upon manager's request; prepares agendas, travel plans, documents, and transcripts related to meetings and/or conferences; writes summaries and reports. Creates and assists in preparing contracts, presentations, financial worksheets, reports, and legal documents using Microsoft Suite programs and related software. Provides front-desk support in the office. Assists with special ongoing tasks at the supervisor's request or as they arise. Perform other duties as assigned. Working Conditions: Job Location / Working Conditions Normal office environment Physical Effort Typically sitting at desk or table Repetitive wrist, hand or finger movement Ability to move to on and off-campus locations. Equipment - Office equipment The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time. Required Qualifications Education: High school diploma or equivalent high school certification or combination of education and/or experience. Certifications /Professional Licenses : No specific certification/professional license is required for this position. Work Experience: Administrative Office (5 Years)

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