Project Support Officer

About the role

Spektrum have a wide range of exciting opportunities in several global locations. We are always looking to add great new talent to our team and look forward to hearing from you. Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects. Who we are supporting The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium. The NCIA provides a wide range of services, including: Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats. Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations. Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces. Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks. Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers. Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities. The program Assistance and Advisory Service (AAS) The NATO Communications and Information Agency (NCI Agency) is NATO's principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V. To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce. Role ID - C004902 Role Duties and Responsibilities Support to Programme Manager for the updates of projects performances on ServiceNow and EBA, including budget execution, through release of Purchase Requests and follow on coordination of Purchase Orders with Acquisition department and vendors Coordinating operational and administrative processes including managing all project documentation, making travel arrangements Providing support for Project Managers including, but not limited to budget monitoring and procurement actions Close cooperation with external and internal stakeholders, providing assistance in supplier management Collecting and presenting performance data during internal stakeholders meetings Essential Skills, Experience and Certifications Masters' Degree in Business Management or similar area supported with at least 2 years of professional experience Additional Degree or professional experience in Strategic Communication, especially in multicultural or multinational environments. Experience in project support activities like minutes taking and documentation management within NATO or military environment - Extensive background in ServiceNow, EBA and SharePoint operations Experience within budget monitoring, expenditures tracking as well as taking part in procurement activities like preparing managing purchase requests Extensive background in both external and internal stakeholders management including governmental institutions and NATO Background in performance analysis and data reporting utilizing Power BI Prince 2 Foundation certification Proficiency in English and communicative level of French are a must Familiarity with stakeholder engagement principles and space management at workplace activities Working Location Working Policy Travel Some travel to other NATO sites may be required Security Clearance Valid National or NATO Secret personal security clearance We never know what new opportunities might be just over the horizon. If this opportunity isn't for you, please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.

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