Provide comprehensive support to the CEO, as well as some support to executive team as required, including: managing complex calendars, scheduling meetings, and coordinating priorities across internal and external stakeholders
Own and manage the CEO's calendar and travel plans with strong prioritization and time management
Prepare meeting agendas, and track action items, deadlines, commitments to ensure timely execution
Coordinate domestic and international travel arrangements, including itineraries, accommodations, and logistics
Assist with internal and external communications on behalf of the CEO when appropriate
Help the CEO stay focused on key priorities by proactively identifying opportunities to improve efficiency and organization
Assist with planning and execution of operational and administrative projects across the company
Office Management
Oversee day-to-day operations of the Mountain View office to ensure a welcoming, productive, and efficient environment that reflects company culture and values
Manage relationships with vendors, building management, and service providers
Coordinate office supplies, equipment, snacks, SWAG, and facilities maintenance
Organize office events, team lunches, celebrations, and onsite activities
Support workspace planning and office growth initiatives
Requirements
Required
4-6 years of experience as an Executive Assistant supporting senior executives or founders
Experience working in a fast-paced startup or high-growth environment
Exceptional organizational, written and verbal communication skills with strong attention to detail
Strong AI literacy and comfortable using AI in day-to-day workflows
Great judgment and ability to handle sensitive and confidential information with discretion
Proven ability to manage multiple priorities, remain curious and resourceful, and adapt quickly in dynamic environments
Strong proficiency with Google Workspace, Slack, Notion, and other productivity tools
Preferred
Direct support of a CEO or founder
Background managing office operations or workplace coordination
Track record coordinating travel and complex scheduling across time zones
Strong project coordination or operational support background
Exeperience in helping build internal processes and improving organizational efficiency
High level of emotional intelligence, professionalism, and interpersonal communication skills
Benefits
The cash compensation range for this role is $120,000 - $160,000.Final offer amounts are determined by multiple factors, including experience and expertise, and may vary from the amounts listed above.Health: Access comprehensive health insurance, including medical, dental, vision, flexible spending account (FSA), and short-term disability.Wealth: Support for your long-term financial wellbeing with a 401(k) and pre-tax benefits (e.g. commuting).Rest: Enjoy flexibility to rest and recharge as needed, with unlimited PTO (Paid Time Off).Flexibility: Work flexibly with a hybrid setup - typically team members spend a minimum of three days in the office per week.Travel: Grow and connect with a travel budget that encourages conference attendance, customer visits, and team gatherings.Equipment: Create your ideal workspace with an office equipment allowance to set up what works best for you.Inclusive HiringInterview Accommodations: We are committed to ensuring an equitable selection process for everyone and welcome applicants from varied backgrounds to enrich our team. If you require accommodations or adjustments during our recruitment process, please inform us.Visa Sponsorship: We do sponsor visas! However, we aren't able to successfully sponsor visas for every role and every candidate. If we make you an offer, we will make every reasonable effort to get you a visa, and we retain an immigration lawyer to help with this.AboutHealth insuranceDental insuranceVision insurance401(k)Paid time offFlexible scheduleParental leave
Additional Information
Role
We're looking for a highly organized, proactive, and adaptable Executive Assistant to support our CEO while helping manage our Mountain View office operations. This role is ideal for someone who thrives in fast-paced startup environments, enjoys creating structure out of ambiguity, and takes pride in enabling others to do their best work.
You'll operate as a operational partner to the CEO and broader executive team while also serving as a key driver of office management and executive coordination across the company. This is a hands-on role that requires exceptional judgment, communication skills, attention to detail, and the ability to balance multiple priorities simultaneously.
Samayaai · Mountain View, CA