Legal Assistant / Senior Legal Assistant

External

Springernature · NY

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About the role

Springer Nature is seeking a Legal Assistant , or Senior Legal Assistant , to serve as a key member of the legal team in New York, with primary responsibility for corporate governance , regulatory compliance, and corporate secretarial functions across U.S. entities. The role also encompasses administrative and operational support to a dynamic team of legal professionals , including coordination with internal and external stakeholders on compliance and corporate matters . Working alongside a team dedicated to delivering expert advice to the U.S. market, the position plays an important part in advancing Springer Nature's mission of opening doors to discovery and protecting its businesses and reputation globally.

Responsibilities

Corporate Governance and Administrative Responsibilities

Manage calendars, schedules, and travel arrangements, including visa applications and expense processing

Organize meetings and conference calls; prepare related documents and presentations

Maintain physical and electronic files and manage departmental office supplies

Process expenses and handle general clerical duties such as photocopying, mailing, and filing

Prepare advanced Microsoft PowerPoint presentations and Excel spreadsheets

Manage corporate secretarial functions for U.S. entities, including maintaining corporate books and records, preparing minutes and consents, officers' certificates, managing notarization, and coordinating required state filings with local, state, and federal agencies and outside counsel

Provide advice to internal clients on U.S. corporate governance processes, including requirements set out in the Springer Nature Articles of Association by-laws , and other constitutional documents

Monitor alerts from corporate compliance services to help respond to government filing requirements and legal notifications

Assist with KYC due diligence, including identity verification, beneficial ownership review, and responses to other informational and compliance-related requests

Additional Legal and Operational Support Responsibilities

Provide administrative support to the U.S. legal team, including assisting with contract management, project support, and maintenance of physical and electronic files

A ttend, keep minutes, and assist with the preparation of agendas for certain meetings involving major projects

Assist attorneys with litigation-related tasks such as document production

Assist with the creation of intercompany agreements, including the preparation of schedules and exhibits

Support due diligence efforts in M&A transactions

Assist with the management of legal team databases and document management systems, including data entry and retrieval

Provide administrative support for trademarks

Maintain standard form/model legal documentation, department training, and research materials

Review physical mail and electronic communications sent to the New York legal department and delegate to the appropriate legal colleague or stakeholder

Serve as a point of contact for internal and external stakeholders on legal and compliance matters, coordinating communications and ensuring alignment with departmental objectives

Support risk management oversight for the U.S. market with the Head of Legal

Support learning and development administration, including the facilitation of GCO programs

Experience, Skills & Qualifications

Bachelor's degree required

2+ years' previous corporate paralegal or high-level professional admin experience, preferably in an international company or professional services environment

4+ years of experience as a Legal Assistant to be considered for Senior level

Corporate governance, company secretary, or regulatory compliance experience or exposure is required

Basic knowledge of corporate law concepts

Strong organization skills and excellent time management

Excellent attention to detail, project management, and a high level of accuracy

Collaborative team player

Proficiency in Microsoft Office Suite; experience with project management tools (e.g., Wrike, Workiva ) , Freshdesk, SharePoint, iManage , or Xflo w is a plus

Professional verbal and written communica

Legal Assistant / Senior Legal Assistant

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