Records Infromation Specialist I

About the role

To perform various tasks relating to the imaging and/or scanning of city records. Responsible for tracking microfilm processing, roll indexing, and retrieval; processing inactive files for storage and destruction; and assisting in the development and maintenance of the City's Electronic Records and Information Management (ERIM) Program. Essential Functions Maintains and operates a records management software application involving the tracking of individual documents, files and storage boxes; access security; file label generation; multi-location indexing and key word retrieval; and final destruction of public records. Assists the Records Manager in coordinating imaging of the City's historical and vital records. Assists in the maintenance and development of imaging standards and formats for public records, pertaining to record content, within each record series. Prepares and scans all applicable records in accordance with existing indexing standards and amends and develops new standards as appropriate. Handles incoming public record requests made either in person or via remote electronic access. The intent of this class description is to provide a representative summary of the types of duties and responsibilities that would be required of classifications given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Incumbent may be required to perform job-related tasks other than those specifically presented in this job description.