Shop Administrator - 2nd Shift

About the role

The Shop Administrator manages the purchase order process, fleet supply and inventory, time and attendance for maintenance, and records processes. The Shop Administrator will report directly to the Fleet Maintenance Manager and Fleet Maintenance Supervisor. Job Description Create stock and direct charge purchase orders in Dossier for Fleet Manager. Complete month end close for yard, entering 100% of mechanics R.O.s and closing all open purchase orders for the month. Audit parts requisition coding. Receive parts deliveries as needed. Confirm and monitor Kronos time and attendance for Shop employees as needed. Create daily/weekly mechanic hours/overtime report for Fleet M ana g e r and General Manager. Maintain truck files, including DMV registrations status, PM schedules and work orders. Assist Fleet Manager with research as needed, included in approval request packets for large dollar amount work needed on trucks and facility. Communicate with upper management regarding approval requests and provide additional information as needed. Required Qualifications : High School Diploma or G.E.D. 2-3 years' experience in maintenance environment. Experience with parts and inventory. General accounting knowledge. Excellent organizational skills. Proficiency in MS Office, especially Excel. Great customer service attitude, communication skills and the ability to work with a variety of people. Ability to perform physical requirements of the position with or without reasonable accommodations.