London Office Coordinator (m/f/d)

About the role

ECFR, in close cooperation with Mandate, is launching a project marking the 10-year anniversary of the Brexit referendum. Building on this milestone, the project will explore how UK-EU relations are evolving in a changing global context, combining research, polling and policy analysis to identify opportunities for strengthened cooperation between Europe and the UK. To support the delivery of this initiative, we are seeking a London Office Coordinator to contribute to the implementation of the project's advocacy and outreach activities. The role will be responsible for coordinating project plans, organising in-person and online events, supporting stakeholder engagement, and ensuring the smooth day-to-day running of the London office. Working closely with the Advocacy Manager and the EU-UK Campaign Manager, the role provides essential organisational support to ensure activities are delivered on time, to a high standard, and in line with project objectives. The successful candidate will have a strong understanding of the UK political landscape and policy context, prior experience in project coordination and event delivery within policy, think tank, NGO or similarly stakeholder-driven organisations. They will be proactive, well organised and comfortable managing tasks independently in a fast-paced environment. Project and Advocacy Coordination In collaboration with the Advocacy Manager and EU-UK Campaign Manager , contribute to the planning and delivery of the EU-UK Project work plan and London office activities. Monitor project timelines, priorities and deliverables, ensuring activities are coordinated effectively and risks or delays are escalated where necessary. Oversee the day-to-day administration and coordination of project activities, ensuring effective organisation, cross-team communication and compliance with donor and grant requirements. Manage project content across digital platforms, including the website and social media channels, ensuring clear, consistent and engaging communications. Contribute to advocacy, outreach and communications activities in alignment with ECFR's wider institutional priorities. Assist with the financial administration, including invoice processing, expense tracking and expenditure monitoring. Events and Stakeholder Engagement Organise and coordinate virtual and in-person events, including logistics , venue management, invitations, guest lists, speaker liaison and briefing materials. Support on-site event delivery, supplier coordination and post-event reporting and evaluation. Maintain accurate stakeholder records and engagement activity within the CRM system. Liaise with policymakers, civil society organisations, media contacts, partners and Council Members to support outreach and stakeholder engagement activities. Contribute to coordination across ECFR's national office network and represent ECFR externally where appropriate . London Office and Administrative Support Help ensure the smooth day-to-day running of the London office, including internal meetings and team coordination. Support the preparation of campaign materials, stakeholder briefings, internal updates and outreach communications. Coordinate internal reporting processes and contribute to progress updates for leadership, donors and partners. Cross-Functional Collaboration Work closely with internal teams, consultants and external partners to support smooth operations and to ensure alignment on priorities and timelines. Contribute proactively to team planning, problem-solving and continuous improvement initiatives. Education Bachelor's or master's degree in international relations, political science, communications or related field. Experience 2-4 years' experience in a project coordination, events or advocacy-related role within a policy, think tank, NGO or similar organisation environment. Proven experience coordinating and delivering events (virtual and in-person), including stakeholder engagement and logistical management. Excellent written and verbal English communication skills is essential. Demonstrable understanding of the UK political and foreign policy landscape, including key institutions, think tanks and stakeholder networks, alongside knowledge of European politics, EU decision-making processes and EU foreign policy. Basic understanding of budget management and financial administration, with the ability to support budget tracking and reporting , expense monitoring and invoice processing in a project environment is desi rable. IT requirements Essential p roficiency in MS Office 365 and online collaborat ion tools e . g . Zoom, Teams... E xperience using CRM systems e . g . CiviCRM or similar , Knowledge of content creation and design tools e . g . WordPress, Canva is an advantage. Basic understanding of data protection principles , and secure handling of sensitive information. Strong organisational and coordination skills, with the ability to manage multiple work loads simultaneously , prioritise ef

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