Project Support Coordinator

About the role

Class Approval handling & Technical comments clarification coordination Check the project milestone schedule and Tao factory' hydrotest and FAT schedule and make the class documents submission and approval plan. Compile the class documents as per requirements with good quality and submit to the Class for review in a timely manner. Follow up with the Classes to get on time class approval. Coordinate the comments communication/clarification between the Classes and project engineers. Work together with the project master planning and PM to ensure the milestone date for the class approval is correct. Regular meeting with Tao Factory and electrical parts suppliers to update the class approval progress. Class Approval Process Optimization l Work together with the team leader to identify the bottlenecks in the current workflow and shorten cycle times to achieve more than 90% on time approval. l Work together with team leader to update the SOP, process map. Booklet and Green passport Make the booklet and green passport as per milestone plan in ERP system (Axapta and Magic). Share the booklets and green passports with the project manager and archive them in project folders. Work with the procurement to ask suppliers to submit the certificates. Close the milestones in ERP system (Axapta and Magic). Milestone Tracking & Risk Warning Weekly monitor all products' key activities, such as, plan pre-checking, documents submission, communications and final class approval. Proactively flag potential delays for all products and escalate risks before deadlines. Continuous Improvement & Governance Contribute to continuous improvement initiatives related to class drawing submission and review. Monitor and drive for the mi lestone plan of class approval in system to ensure data accuracy. Team Knowledge Transfer Work together with the team leader to conduct case study reviews and short training sessions on class societies requirements or lessons learned. Work together with the team leader to establish a frequent comments library with countermeasures to prevent repeated errors.