Curriculum Management Specialist

About the role

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day. Learn more about our recruitment process. Job Requisition ID: 2026-00594 Time Type: Full time Employee Group: Staff Job Category: Academic Administration Employment Type: Temporary Department: Office of the Registrar - Records Communications Hiring Range: $61,954.88 - $77,443.60 Posting Information: This posting is for an existing vacancy. TERM: Length to be determined by start date - Contract will end Sept 21, 2027 The internal posting deadline for this position is Thursday , May 14, 2026 , at 11:59PM. Job Description: Primary Purpose The Curriculum Management Specialist plays a critical role in the efficient development and management of the university's Undergraduate Studies Academic Calendar ("Calendar"), ensuring an accurate and accessible digital publication, while adhering to policies and procedures. The Undergraduate Calendar provides official information about dates, courses, programs, and related academic regulations and policies for students and applicants, as well as general information about the University. This role spans various key accountabilities, including Calendar development, curriculum management system resource (including technical software support), user training, reporting, and communications. The Specialist also acts as the web content co-ordinator for several large-scale employee-facing websites within the RO, co-ordinates registrarial mass email communications to employees, and supports the Manager with work involving academic regulations, ceremonial hood distribution for convocation, and curriculum development and approval. Key Accountabilities Curriculum Management System (CMS) - Develops and delivers regular training sessions for curriculum management users (proposers, approvers, agenda builders), provides one-on-one coaching as required, and is a point of contact for inquiries, troubleshooting, and solving problems. - Ensures training and procedural documentation for stakeholders is current and relevant. - Participates in both superuser and end-user testing of new releases of system software or new features. - Provides detailed accounts of system software issues to be relayed to the vendor. - Attends meetings of the Calendar/Curricular Working Group and prepares meeting notes. - Assigns users and roles to appropriate academic units within the system for staff/faculty using the software. - Provides system data upon request. Undergraduate Studies Academic Calendar - Reviews submitted materials for accuracy of content, grammatical correctness, compliance with accessibility legislation, and Waterloo style guidelines. - Supports in the processing of editorial and governance proposal submissions in preparation for publication in the academic calendar. Undergraduate Curriculum and Academic Policy - Acts as back up to the Manager and attends faculty-level undergraduate studies curricular meetings. - Assists the Manager when academic policy and/or academic regulation needs are identified in special projects within the RO. - Conducts research on academic policy or regulation-related matters when requested, may include consultation external university partners. Convocation - Responsible for the creation of ceremonial hood rack documentation. - Updates the hood colour chart for distribution to the Associate Director, Community Relations & Events and W Store. - Works convocation shifts as a Hooding Area Supervisor; trains Hooding Area Assistants during assigned shifts. Employee-facing communications and information distribution - Co-ordinates all aspects of mass email communications to employees, in conjunction with student communications where applicable: scheduling, drafting, obtaining approvals, generating electronic extracts from the student information system using query tools, testing, ensuring quality control, deploying, reviewing analytical data, and sharing with campus stakeholders. - Responds to all generic email accounts that support our websites. - Assists the Manager with the monthly production of an employee newsletter. Employee-facing website and form maintenance - Maintains an editorial calendar for employee-facing websites within the RO: Office of the Registrar, Registrar Resources, Important Dates, Advisors Resources (co-owned with Student Success Office), Academic Calendar and Curriculum Management. - Assists the Manager in identifying new content opportunities. - Performs routine maintenance on websites to ensure all online content is up-to-date and accurate, error free (quality control); working closely with various content stakeholders to keep conte

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